Leasing facilities for early years services procedure

Version number 3.1 | Version effective 12 October 2015
Leasing facilities for early years services procedure


Early Years Services operating from Department of Education owned facilities.


To assist with the preparation of leases and leasing arrangements for Early Years Services proposed within Department of Education owned buildings.


The Department of Education (DoE) aims to provide:

  • universal access to early childhood education and care for children in the years prior to Prep
  • access to integrated early childhood services for expectant parents and families with children birth to 8 years.

A strategy for achieving these aims is to support community organisations providing Early Childhood Education and Care (ECEC) services through the provision of leases to operate in departmental owned buildings.

This procedure provides a framework for the development and management of leases. The objectives of this procedure are to:

  • standardise leases for each program
  • encourage good governance of leased assets
  • support universal access to Early Years Services and government priorities.


Tenancy and Leasing Unit:

Facilitates and manages DoE leases, including:

  • negotiating lease conditions, such as the term of the lease agreement, with service providers
  • applying the relevant charges to the particular lease, as advised by Asset Maintenance Unit
  • arranging signatories and appropriate approval
  • managing lease renewals
  • advising lessee of breaches to the lease and managing breaches to the lease.

Asset Maintenance Unit:

  • managing the ECEC Asset Maintenance Program to ensure DoE facilities for Early Years Services are maintained to an appropriate standard in accordance with the Department of Public Works Maintenance Management framework
  • liaise with the Office for Early Childhood and Education Improvement and the Tenancy and Leasing Unit to determine the appropriate leasing conditions and maintenance levy, in accordance with the Early Years Services - Lease Development Guidelines
  • calculate and collect the maintenance levy.

Legal and Administrative Law Branch:

  • providing legal advice in relation to leases.

Office for Early Childhood and Education Improvement:

  • providing advice with respect to the Early Years Services covered by this procedure.
  • assisting Asset Maintenance Unit with advice to determine the appropriate lease conditions and charges applicable to each lease.


  • access the Early Years Services - Lease Development Guidelines and familiarise themselves with the content ensuring all conditions of the proposed lease are fully understood
  • negotiate and sign the lease template ensuring compliance to this procedure and Early Years Services - Lease Development Guidelines
  • conduct themselves in accordance with the terms and conditions of the signed lease.






Prep is an early education program only offered in primary schools. Children must be aged 5 by 30 June in the year they start Prep


A contract which conveys real estate, equipment or facilities for a specified term and for a specified rent.


Administration, rule or management.

Appropriate approval

Necessary authorisations required to receive formal or official consent.


Infraction or violation of an agreement or condition.



  • Nil

Other resources

Superseded versions

Previous seven years shown. Minor version updates not included.


Review date

09 July 2013
Attribution CC BY