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Updates

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The tabs below provide updates on recent changes to the Policy and Procedure Register. This includes new, updated, upcoming and decommissioned policy instruments, and new and updated legislative instruments of delegation and instruments of authorisation.

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Updated policy instruments

The following is a list of policy instruments that have been updated in the last six months. A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.

Policy instrument titleImplementation dateVersion numberNotes
​Disaster and emergency management
​02/12/2020
​1.4
​Minor update to include link to Temporary school closure directive.
Mature age student applications
30/11/2020
6.9
Minor updates to fix broken links.
National Disability Insurance Scheme (NDIS) provider access to state schools procedure30/11/20201.3Minor updates to fix broken links.
National Disability Insurance Scheme (NDIS) provider access to state schools policy (PDF, 850KB)30/11/20201.2Minor updates to fix broken links.
Supporting students' mental health and wellbeing25/11/20203.2Minor updates to fix broken links.
Student protection23/11/20209.7Minor updates to fix broken links.
Applying for Leave combined with Official International Travel23/11/20203.1Minor updates to fix broken links.
Obtaining and managing student and individual consent
20/11/2020
6.7
Minor updates to clarify responsibilities and and FAQs for consent form. 
Conflict of interest17/11/20201.2Minor updates to fix broken links.
Employee professional development including Study and Research Assistance Scheme (SARAS)16/11/20203.6Minor updates to fix broken links.
Appropriate and ethical use of public resources (PDF, 861KB)11/11/20202.2Guidelines amended to remove note on FBT requirements as the FBT exemption on taxi travel for a single trip (beginning/end at workplace) or travel resulting from sickness or injury has been extended to include ride sharing services (e.g. Uber, Ola and Didi).
Home education in Queensland04/11/20205.2Minor revisions for clarification and consistency on approved forms attached to the procedure.
Management and completion of mandatory all-staff training program
30/10/2020
2.0
Updated to reflect changes on how the training materials are accessed. From 2020 all materials are accessed via the Learning Place.
Policy and procedure development and improvement cycle procedure29/10/2020
2.0Full review to update and clarify requirements.
Policy management framework (PDF, 651KB)29/10/2020N/AFull review to update and clarify requirements.
Policy and procedure management policy (PDF, 828KB)29/10/20202.0Full review to update and clarify requirements.
Student dress code21/10/20206.2Updated to fix broken hyperlinks.
Managing risks in school curriculum activities09/10/20206.1Minor revisions to wording for clarification and consistency, updates to links and inclusion of supporting information ((the School-specific CARA training slideshow, CARA Information Sheet).
Obtaining and managing student and individual consent procedure08/10/20206.6Procedure updated with further details for the collection and management of staff and volunteer consent. Consent FAQs updated with information regarding 18 year old students providing their own consent, and whether host parents can provide consent for international students. 
Temporary residents admissions fee waiver procedure
01/10/2020
2.0
Major update to clarify responsibilities and process steps, and to clearly show how current practices align with the department’s Debt management procedure.
Hours of work, accrued time off, time off in lieu and timesheet arrangements for non-school based public servants21/09/20206.1Updated to include new DoE Certified Agreement 2019
Employee leave procedure21/09/20203.3Updated to include new DoE Certified Agreement 2019
Emergency call out entitlements procedure21/09/20201.2Updated to include new DoE Certified Agreement 2019
Recruitment and selection policy (PDF, 871KB)21/09/20201.2Updated to include new DoE Certified Agreement 2019
Leave policy (PDF, 822KB)21/09/20201.2Updated to include new DoE Certified Agreement 2019
Flexible work arrangements policy (PDF, 838KB)21/09/20201.3Updated to include new DoE Certified Agreement 2019
Work experience placements for school students16/09/20206.3Updated the Work experience agreement form.
Parents and Citizens' Association procedure15/09/20205.4Updated to fix broken hyperlinks.
Use of mobile devices14/09/20202.1Updated to remove broken link.
Managing student absences and enforcing enrolment and attendance at state schools11/09/20205.2Updated to add a definition for "as soon as practicable" and a letter template to parents for Prep attendance.
Receipt of gifts and benefits by employees of the department11/09/20203.2Minor update to contact email address
Working with children authority09/09/20201.1Updated procedure and guidelines to amend broken hyperlinks.
School security01/09/20203.0Updated procedure more clearly outlines principals' responsibilities in managing day to day security at their school. It also has additional reference material attached to support principals in carrying out the noted responsibilities.
Domestic travel01/09/20202.1Updated procedure to amend broken hyperlinks.
Independent medical examinations28-08-20203.0This update streamlines information into one process, and reduces the number of attachments and documents to be prepared.
Ill health retirement28-08-20203.0This update streamlines information into one process, and reduces the number of attachments and documents to be prepared.
Working with children authority31-08-20201.0This procedure assists principals, managers and employees to comply with their obligations following the introduction of the new No card, No Start blue card laws. It includes a new guideline and process flowcharts. This replaces the Working with Children Check - Blue Cards procedure.
Employee separation
28/08/2020
2.3
Minor updates related to new blue card requirements and revised separation checklists.
Exemptions from compulsory schooling and compulsory participation
25/08/2020
4.2
Minor updates from revised delegations. Clarification of term "Regional delegates" and internal review process.
Work experience placements for school students procedure21/08/20206.2Updated the Workers' compenstation insurance - Certificate of Currency form to 2020–2021.
Roll marking in state schools procedure12/08/2020
5.3Updated to add a definition for “as soon as practicable” and add hyperlinks to the definition table. 
Establish a mandatory training requirement procedure10/08/20201.1Updated to include mandatory requirements derived from industrial instruments in procedure and application form.
Fee exemptions policy (PDF, 819KB) 07/08/2020 1.2Updated to fix broken hyperlinks and add hyperlink to Guidelines for assessing parental linkage between a child and an Australian citizen or permanent resident in procedure and schedule of visa subclasses.
State special school enrolment (additional requirements) procedure05/08/20201.3Updated to fix broken hyperlinks and add hyperlink to Human Rights Act in the procedure and decision making guidelines.
Parents and Citizens' Association procedure04/08/20205.3Updated to fix broken hyperlinks.
Obtaining and managing student and individual consent procedure16/06/20206.5Republished to amend an incorrect review date on 31/07/2020.
ICT asset management policy (PDF, 838KB)31/07/20201.1Updated the definition of “Enterprise ICT assets”.
ICT asset management procedure31/07/20201.1Updated the definition of “Enterprise ICT assets”.
Work experience placements for school students procedure29/07/20206.1Updated the Public Liability Insurance - Certificate of Currency from to 2020–2021.
Textbook and Resource Allowance procedure28/07/20205.2Updated hyperlinks to the Participation Agreement Form.
Student Resource Scheme procedure28/07/20204.3Updated hyperlinks to the Participation Agreement Form (excel form replaced with PDF form).
Supporting students with asthma and or at risk of anaphylaxis at school28/07/20201.2Updated to reflect Human Rights Act changes.
Managing students health support needs at school procedure24/07/20201.3Updated to reflect Human Rights Act changes.
Hours of work, accrued time off, time off in lieu and timesheet arrangements for non-school based public servants22/07/20206.0Full review of procedure.
Mature age student applications procedure 08/07/20206.8Update to fee for criminal history check.
State special school enrolment (additional requirements) procedure03/07/20201.2Updated to reflect new delegations.
Management of asbestos containing material in department-owned facilitiesprocedure22/06/20204.2Updated to fix broken links.
Mature age student applications procedure09/06/20206.7Updated links to new student behaviour procedures.
School excursions and international school study tours procedure08/06/20207.5Updated links to new student behaviour procedures.
Roll marking in state schools procedure05/06/20205.2Updated links to new student behaviour procedures.
Enrolment in state primary, secondary and special schools procedure28/01/20206.5Amended Application for student enrolment form on 05/06/2020.
Teacher housing policy (PDF, 865KB)03/06/20201.1Removed link to old employee housing guidelines.
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