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Updated policies and procedures

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The following table outlines policies and procedures that have been updated in the last six months. 

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.

Title
Version effective
Version numberNotes
State special school enrolment (additional requirements) procedure

14/04/2021
​1.6
Procedure updated ​to reflect new enhanced OneSchool functionality.
Student resource scheme (SRS) procedure
​29/03/2021
​4.4
​Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
User charging procedure
​29/03/2021
​5.3
Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
Managing student absences and enforcing enrolment and attendance at state schools procedure26/03/20215.3Minor updates to fix broken links in procedure attachment – Director-General's Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2021
Roll marking in state schools procedure
25/03/2021
5.5
Procedure attachment updated - Table 2 - Absence reason codes for reasonable and unreasonable excuses.
Resource replacement scheme procedure
22/03/20213.2Minor updates to fix broken links.
Advertising procedure
22/03/2021
1.6
Minor amendment to clarify definition for unacceptable advertising.
Notice of further consideration for health reasons procedure
15/03/2021
3.0
This procedure has undergone a full review. Updates include alignment with current legislation, organisational arrangements, operational practices and human resource delegations.
Health and safety advisors procedure
12/03/2021
4.5
Minor update to the definition of the approved training to become a Department of Education Health and Safety Advisor (HSA) to include a three day HSA Course. This course has a “refresher” training requirement every 2 years.
Supporting students' mental health and wellbeing procedure
11/03/2021
3.3Minor updates to change roles of Mental Health Coaches to Principal Advisors – Mental Health and update the definition of the PAs-MH to better reflect their role.
Enrolment in state primary, secondary and special schools procedure
19/02/2021
6.6
Minor updates to fix broken links.
State special school enrolment (additional requirements) procedure
19/02/2021
1.5
Minor updates to fix broken links.
Obtaining and managing student and individual consent procedure
18/02/2021
6.8
Procedure attachments updated to include information regarding consent for school photographs.
Naming of departmental assets procedure
10/02/2021
3.0
This procedure has undergone a full review resulting in minor amendments to provide clearer processes, responsibilities and alignment with current organisational practices.
Employee professional development including Study and Research Assistance Scheme (SARAS) procedure
10/02/2021
3.7
Updated to reflect currency with the DoE Certified Agreement 2019 relating to the department not unreasonably refusing to approve employee SARAS applications.
Temporary residents admissions fee waiver procedure
09/02/2021
2.1
Minor updates to clarify wording.
Roll marking in state schools procedure
09/02/2021
5.4
Minor updates to fix broken links.
Employee leave procedure
02/02/2021
3.4
The Employee leave entitlements guideline has been updated to provide clear guidance on a Teacher's ability to access extended special leave for the purposes of family responsibilities and reiterate the total period of continuous leave. 
Research applications: appraisals and decisions procedure
14/01/2021
1.1
Minor updates to clarify process, update links, and update references from HPRM to Content Manager.
Cashing out annual/recreation leave procedure
13/01/20212.0Fully reviewed with minor updates.
Purchased leave and deferred salary scheme procedure
12/01/20212.0Fully reviewed with minor updates.
School excursions and international school study tours procedure
11/01/2021
7.6
Updated links to new Working with children check authority procedure.
School recovery processes for school-purchased labour procedure
08/01/20214.3On-cost recovery table updated for 2021.
Management of salary related overpayments procedure
05/01/20214.0Fully reviewed with minor updates.
Sponsorship procedure
04/01/2021
3.3
Minor update to contact details.
Distance education enrolment fees procedure
01/01/2021
6.3
Refund look-up table updated for 2021.
Unique student identifier procedure
24/12/2020
2.0
Fully reviewed and updated for currency and addition of new supporting information.
Working with children authority procedure
23/12/20201.2Minor changes to the working with children authority guidelines and new flowchart to clarify the blue card requirements for contractors/tradepersons entering schools.
State special school enrolment (additional requirements) procedure
22/12/2020
1.4
Minor updates to some forms and letters reflecting new OneSchool functionality. Over Term 1 2021 schools and regions can use current process and version while progressing some applications through OneSchool using updated forms/letters. From the start of Term 2 2021, all special school enrolment applications will be processed through OneSchool. 
Disaster and emergency management procedure
22/12/2020
1.5Minor updates to fix broken links.
Disclosing personal information to law enforcement agencies procedure
21/12/20204.2Minor updates to fix broken links.
Student discipline procedure
17/12/20201.5Minor updates to clarify processes
Refusal to enrol - Risk to safety or wellbeing procedure
17/12/20204.1Minor updates to clarify processes
Restrictive practices procedure
17/12/20201.1Minor update to Fact sheet - Seclusion, containment, time out and self-directed time for time out and self-directed time
Replacement of school-based staff absences procedure
16/12/20201.2Updated to transfer ownership from Finance to Human Resources. No content changes.
 
Additional resourcing packages —Unexpected staffing costs procedure

16/12/20201.1Updated to transfer ownership from Finance to Human Resources. No content changes.
Queensland state school staffing resourcing policy
16/12/20201.1Updated to transfer ownership from Finance to Human Resources. No content changes.
Work experience placements for school students procedure
14/12/2020
6.4
Minor updates to the procedure to refine the definition for structured work placement and to fix broken links.
School security procedure
11/12/2020
3.1
Minor updates to amend inconsistent text referring to frequency of security risk assessments and a broken link.
School transport assistance program for students with disability procedure
08/12/20205.1Minor update to transition to the current template and fix broken links.  
Disaster and emergency management procedure
02/12/2020
1.4
Minor update to include link to Temporary school closure directive.
Mature age student applications procedure
30/11/2020
6.9
Minor updates to fix broken links.
National Disability Insurance Scheme (NDIS) provider access to state schools procedure30/11/20201.3Minor updates to fix broken links.
National Disability Insurance Scheme (NDIS) provider access to state schools policy
30/11/20201.2Minor updates to fix broken links.
Supporting students' mental health and wellbeing procedure
25/11/20203.2Minor updates to fix broken links.
Student protection procedure
23/11/20209.7Minor updates to fix broken links.
Applying for Leave combined with Official International Travel procedure
23/11/20203.1Minor updates to fix broken links.
Obtaining and managing student and individual consent procedure
20/11/2020
6.7
Minor updates to clarify responsibilities and FAQs for consent form. 
Conflict of interest procedure
17/11/20201.2Minor updates to fix broken links.
Employee professional development including Study and Research Assistance Scheme (SARAS) procedure
16/11/20203.6Minor updates to fix broken links.
Appropriate and ethical use of public resources policy
11/11/20202.2Guidelines amended to remove note on FBT requirements as the FBT exemption on taxi travel for a single trip (beginning/end at workplace) or travel resulting from sickness or injury has been extended to include ride sharing services (e.g. Uber, Ola and Didi).
Home education in Queensland procedure
04/11/20205.2Minor revisions for clarification and consistency on approved forms attached to the procedure.
Management and completion of mandatory all-staff training program procedure
30/10/2020
2.0
Updated to reflect changes on how the training materials are accessed. From 2020 all materials are accessed via the Learning Place.
Policy and procedure development and improvement cycle procedure
29/10/2020
2.0Full review to update and clarify requirements.
Policy and procedure management policy
29/10/20202.0Full review to update and clarify requirements.
Student dress code procedure
21/10/20206.2Updated to fix broken hyperlinks.
Managing risks in school curriculum activities procedure
09/10/20206.1Minor revisions to wording for clarification and consistency, updates to links and inclusion of supporting information ((the School-specific CARA training slideshow, CARA Information Sheet).
Obtaining and managing student and individual consent procedure08/10/20206.6Procedure updated with further details for the collection and management of staff and volunteer consent. Consent FAQs updated with information regarding 18 year old students providing their own consent, and whether host parents can provide consent for international students. 
Temporary residents admissions fee waiver procedure
01/10/2020
2.0
Major update to clarify responsibilities and process steps, and to clearly show how current practices align with the department’s Debt management procedure.
Hours of work, accrued time off, time off in lieu and timesheet arrangements for non-school based public servants procedure
21/09/20206.1Updated to include new DoE Certified Agreement 2019
Employee leave procedure
21/09/20203.3Updated to include new DoE Certified Agreement 2019
Emergency call out entitlements procedure21/09/20201.2Updated to include new DoE Certified Agreement 2019
Recruitment and selection policy
21/09/20201.2Updated to include new DoE Certified Agreement 2019
Leave policy
21/09/20201.2Updated to include new DoE Certified Agreement 2019
Flexible work arrangements policy
21/09/20201.3Updated to include new DoE Certified Agreement 2019
Work experience placements for school students procedure
16/09/20206.3Updated the Work experience agreement form.
Parents and Citizens' Association procedure15/09/20205.4Updated to fix broken hyperlinks.
Use of mobile devices procedure
14/09/20202.1Updated to remove broken link.
Managing student absences and enforcing enrolment and attendance at state schools procedure
11/09/20205.2Updated to add a definition for "as soon as practicable" and a letter template to parents for Prep attendance.
Receipt of gifts and benefits by employees of the department procedure
11/09/20203.2Minor update to contact email address
Working with children authority procedure
09/09/20201.1Updated procedure and guidelines to amend broken hyperlinks.
School security procedure
01/09/20203.0Updated procedure more clearly outlines principals' responsibilities in managing day to day security at their school. It also has additional reference material attached to support principals in carrying out the noted responsibilities.
Domestic travel procedure
01/09/20202.1Updated procedure to amend broken hyperlinks.






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