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Updated policies and procedures

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​​​The following table outlines policies and procedures that have been updated in the last six months. 

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.


Title
Version effective
Version numberNotes
Catering and hospitality procedure
​11/06/2021
​2.2
​Minor updates to fix broken links. ​
Fundraising policy
​10/06/2021
​1.2
​Minor updates to fix broken links.
Revenue policy
​10/06/2021
​1.2
​Minor updates to fix broken links. ​
Expenditure policy
​10/06/2021
1.2​
​Minor updates to fix broken links.​
ICT asset management procedure
​10/06/2021
​1.3
​Minor updates to fix broken links to risk assessment information sheet and School planning, reviewing and reporting framework. 
Financial internal controls policy
​10/06/2021
1.2​
​Minor updates to fix broken links.
State special school enrolment (additional requirements) procedure
​03/06/2021
​1.8
​Correction of link to Outcome of internal review of state special school enrolment ineligibility​​.​
Management of asbestos-containing material in department-owned facilities procedure
​31/05/2021
​4.3
​Minor updates to fix broken links and DET references to DoE.
Resource replacement scheme procedure
​28/05/2021
​3.2
Procedure updated to reflect the increased financial threshold for asset register records to align with revisions made to the Equipment Management procedure. Further updates to fix broken links and ​DET references to DoE. 
Centralised register for regulated home-based care services - User access and management procedure
​28/05/2021
​1.1
​Contact information updated.
​Obtaining and managing student and individual consent procedure
​28/05/2021
​6.9
​Procedure updated to include a new guideline for obtaining and managing online services consent.
ICT asset management procedure
​28/05/2021
​1.2
​The procedure has undergone a full review. Queensland Government's  Software asset management policy and Software asset management guideline, have been included to provide direction for schools to manage software of any value in OneSchool's Agresso and direction for regional and central offices to manage software of any value in a local software asset register
*version number and review date corrected on 3 June.
ICT asset management policy
​28/05/2021
​1.2
​The policy has undergone a full review resulting in minor changes and included reference to the Queensland Government's  Software asset management policy and Software asset management guideline.
*version number and review date corrected on 3 June.​
Copyright and other intellectual property procedure
​25/05/2021
5.0​​This procedure (previously titled Intellectual property and copyright use) has undergone a full review resulting in a greater emphasis on copyright and the identification, use and management of third party material. Additional copyright resources (e.g. copyright fact sheets) have been created and published for use by departmental employees.
​Manual tasks assisting students physical impairments procedure
​20/05/2021
​4.2
​Minor update to fix broken link.
18/05/2021
1.1
Minor update to fix broken links.
​Hours of work, accrued time off, time off in lieu and timesheet arrangements for non-school based public servants procedure
14/05/2021
6.2
Minor update to fix broken links.
Conducting surveys policy
​13/05/2021
​1.1
​Minor update to clarify link to privacy information.
​Conducting surveys procedure
​​13/05/2021
​1.1
Minor update to clarify link to privacy information.
Relocation of classified teachers (school leaders and heads of program) procedure
​10/05/2021
​3.4
Relocation application form and Verification sheet updated to reflect changes in the classification structure and a revised privacy statement.
State special school enrolment (additional requirements) procedure
​07/05/2021
​1.7
​Updates have been made to the procedure to reflect the transition of Special School Enrolment applications to now be processed in OneSchool. Some forms have been updated to avoid duplication across the paper based forms and the OneSchool functionality.
​Restrictive practices procedure
​06/05/2021
​1.2
​Updated to include an additional fact sheet on child injury prevention measures and restrictive practices.
​Individual employee grievances policy
​04/05/2021
​2.0
This policy (previously titled Managing employee complaints) has been fully reviewed to incorporate the implementation of the Individual employee grievances directive.
​Individual employee grievances procedure
​04/05/2021
​4.0
​This procedure (previously titled Managing employee complaints) has been fully reviewed to incorporate the implementation of the Individual employee grievances directive.
Employee leave procedure
​30/04/2021
​3.5
Minor updates to the Employee Leave Entitlements Guideline and corrections to broken links in the procedure.
Enrolment in state primary, secondary and special schools procedure
​29/04/2021
​7.0
​This procedure has undergone a full review. Key amendments include a revised Application for student enrolment form, a revised Student transfer note, and a new requirement for schools to advise applicants in writing where an enrolment application has not been accepted.
Management and completion of mandatory all-staff training program procedure
​28/04/2021
​2.1
​Minor update to correct broken links. 
State special school enrolment (additional requirements) procedure

14/04/2021
​1.6
Procedure updated ​to reflect new enhanced OneSchool functionality.
Student resource scheme (SRS) procedure
​29/03/2021
​4.4
​Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
User charging procedure
​29/03/2021
​5.3
Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
Managing student absences and enforcing enrolment and attendance at state schools procedure26/03/20215.3Minor updates to fix broken links in procedure attachment – Director-General's Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2021
Roll marking in state schools procedure
25/03/2021
5.5
Procedure attachment updated - Table 2 - Absence reason codes for reasonable and unreasonable excuses.
Resource replacement scheme procedure
22/03/20213.2Minor updates to fix broken links.
Advertising procedure
22/03/2021
1.6
Minor amendment to clarify definition for unacceptable advertising.
Notice of further consideration for health reasons procedure
15/03/2021
3.0
This procedure has undergone a full review. Updates include alignment with current legislation, organisational arrangements, operational practices and human resource delegations.
Health and safety advisors procedure
12/03/2021
4.5
Minor update to the definition of the approved training to become a Department of Education Health and Safety Advisor (HSA) to include a three day HSA Course. This course has a “refresher” training requirement every 2 years.
Supporting students' mental health and wellbeing procedure
11/03/2021
3.3Minor updates to change roles of Mental Health Coaches to Principal Advisors – Mental Health and update the definition of the PAs-MH to better reflect their role.
Enrolment in state primary, secondary and special schools procedure
19/02/2021
6.6
Minor updates to fix broken links.
State special school enrolment (additional requirements) procedure
19/02/2021
1.5
Minor updates to fix broken links.
Obtaining and managing student and individual consent procedure
18/02/2021
6.8
Procedure attachments updated to include information regarding consent for school photographs.
Naming of departmental assets procedure
10/02/2021
3.0
This procedure has undergone a full review resulting in minor amendments to provide clearer processes, responsibilities and alignment with current organisational practices.
Employee professional development including Study and Research Assistance Scheme (SARAS) procedure
10/02/2021
3.7
Updated to reflect currency with the DoE Certified Agreement 2019 relating to the department not unreasonably refusing to approve employee SARAS applications.
Temporary residents admissions fee waiver procedure
09/02/2021
2.1
Minor updates to clarify wording.
Roll marking in state schools procedure
09/02/2021
5.4
Minor updates to fix broken links.
Employee leave procedure
02/02/2021
3.4
The Employee leave entitlements guideline has been updated to provide clear guidance on a Teacher's ability to access extended special leave for the purposes of family responsibilities and reiterate the total period of continuous leave. 
Research applications: appraisals and decisions procedure
14/01/2021
1.1
Minor updates to clarify process, update links, and update references from HPRM to Content Manager.
Cashing out annual/recreation leave procedure
13/01/20212.0Fully reviewed with minor updates.
Purchased leave and deferred salary scheme procedure
12/01/20212.0Fully reviewed with minor updates.
School excursions and international school study tours procedure
11/01/2021
7.6
Updated links to new Working with children check authority procedure.
School recovery processes for school-purchased labour procedure
08/01/20214.3On-cost recovery table updated for 2021.
Management of salary related overpayments procedure
05/01/20214.0Fully reviewed with minor updates.
Sponsorship procedure
04/01/2021
3.3
Minor update to contact details.
Distance education enrolment fees procedure
01/01/2021
6.3
Refund look-up table updated for 2021.
Unique student identifier procedure
24/12/2020
2.0
Fully reviewed and updated for currency and addition of new supporting information.
Working with children authority procedure
23/12/20201.2Minor changes to the working with children authority guidelines and new flowchart to clarify the blue card requirements for contractors/tradepersons entering schools.
State special school enrolment (additional requirements) procedure
22/12/2020
1.4
Minor updates to some forms and letters reflecting new OneSchool functionality. Over Term 1 2021 schools and regions can use current process and version while progressing some applications through OneSchool using updated forms/letters. From the start of Term 2 2021, all special school enrolment applications will be processed through OneSchool. 
Disaster and emergency management procedure
22/12/2020
1.5Minor updates to fix broken links.
Disclosing personal information to law enforcement agencies procedure
21/12/20204.2Minor updates to fix broken links.
Student discipline procedure
17/12/20201.5Minor updates to clarify processes
Refusal to enrol - Risk to safety or wellbeing procedure
17/12/20204.1Minor updates to clarify processes
Restrictive practices procedure
17/12/20201.1Minor update to Fact sheet - Seclusion, containment, time out and self-directed time for time out and self-directed time
Replacement of school-based staff absences procedure
16/12/20201.2Updated to transfer ownership from Finance to Human Resources. No content changes.
 
Additional resourcing packages —Unexpected staffing costs procedure

16/12/20201.1Updated to transfer ownership from Finance to Human Resources. No content changes.
Queensland state school staffing resourcing policy
16/12/20201.1Updated to transfer ownership from Finance to Human Resources. No content changes.
Work experience placements for school students procedure
14/12/2020
6.4
Minor updates to the procedure to refine the definition for structured work placement and to fix broken links.
School security procedure
11/12/2020
3.1
Minor updates to amend inconsistent text referring to frequency of security risk assessments and a broken link.






















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