Updated policies and procedures

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The following table outlines policies and procedures that have been updated in the last six months. Administrative updates such as hyperlink changes are not included.

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.

Title	Version effective	Version number	Notes
Administration of medications in schools procedure	11/08/2022	6.1	From 27 September 2022 schools will be required to have a substance management plan (or SMP) that documents how the school manages the known and foreseeable risks associated with medications. For more details see the Summary of changes.
Work experience placements for school students procedure	13/07/2022	6.6	Certificate of currency – workers’ compensation insurance (state school students only) updated for 2022/23 financial year.
Catering and hospitality procedure	11/07/2022	3.0	The updated Catering and hospitality procedure provides clarity around responsibilities and processes for employees when providing catering and hospitality using departmental funds or resources. For more details see the Summary of changes.
Requests for voluntary financial contributions (VFC) procedure	11/07/2022	4.0	The updated Requests for voluntary financial contributions (VFC) procedure provides greater clarity around responsibilities and processes when requesting parents to make a VFC. For more details see the Summary of changes.
Sponsorship procedure	11/07/2022	4.0	The updated Sponsorship procedure gives greater clarity on the separation of sponsorship and procurement and gives clearer instruction on ethical and fair dealing in line with the Code of Conduct policy and procedure. The procedure now also requires state schools to use the Letter of Agreement for amounts up to and including $10,000. For more details see the Summary of changes.
OneSchool access management and use procedure	30/06/2022	1.3	This procedure has been revised to reflect that each Assistant Director-General and Regional Director will now be responsible for approving OneSchool access level requests submitted by staff in their branch/regional office, and for approving reviews of these access levels.
Hostile people on school premises, wilful disturbance and trespass procedure	30/06/2022	3.1	Please see the Summary of changes for details.
Mature age student applications procedure	29/06/2022	6.12	The Prospective mature age student criminal history check consent form has been amended to reflect the 1 July 2022 increase to the Queensland Police Service criminal history check fee
School excursions procedure	17/06/2022	8.0	The updated School excursions procedure reflects current procedural template requirements, human rights legislation, requirements for reasonable adjustments, and compliance with the Chief Health Officer Directions. In addition, responsibilities and processes relating to International school study tours (SSTs) were removed as a new International school study tours procedure has been developed. For more details see the Summary of changes.
Managing delegations, authorisations and administrative approvals procedure	15/06/2022	5.0	This procedure has been revised to provide clarity on the scope of the procedure, update roles and responsibilities and provide further information on the process for reviewing delegations, authorisations and administrative approvals. For more details see the Summary of changes.
National Disability Insurance Scheme (NDIS) provider access to state schools policy	03/06/2022	1.3	Updated to reference the new National Disability Insurance Scheme (NDIS) - Continuous Invasive Ventilation support at school procedure. For more details see the Summary of changes.
OneSchool access management and use procedure	03/06/2022	1.2	Updates to frequency of access reviews from quarterly to six-monthly. For more details see the Summary of changes.
Teacher housing policy	13/05/2022	2.0	Updated to clarify provisions relating to eligibility, ineligibility, and allocation criteria for teacher housing, and to reference the new Teacher housing procedure. For more details see the Summary of changes.
Working with children authority procedure	10/05/2022	1.5	Updates to three blue chart process attachments to reflect implementation of the Blue Card Organisation Portal, with minor rewording to encourage use of the new Portal over hard copy forms.
Temporary Residents Admissions policy	09/05/2022	1.2	Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.
Temporary Residents Admissions procedure	09/05/2022	1.2	Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.
Administration of medications in schools procedure	19/04/2022	6.0	This updated procedure and its associated documents clearly references work health and safety legislation, has addressed matters of student safety, and responded to input from a broad stakeholder base – including schools, regions, specialist school staff and health experts. For more details see Summary of changes.
Agistment of livestock procedure	19/04/2022	3.0	This procedure has been updated to comply with current biosecurity legislation and to clarify responsibilities and processes for schools. A scheduled review has been completed that aimed to improve the useability and clarity of documents. For more details see Summary of changes.
OneSchool access management and use procedure	28/03/2022	1.1	Procedure updated to reflect new functionality of Oneschool. For more details see Summary of changes.
Safety and wellbeing of students residing at a state school operated residential boarding facility procedure	25/03/2022	1.3	Updated to reflect mandatory vaccination requirements for all education settings.
Use of ICT systems procedure	02/03/2022	1.4	Additions to copyright infringement responsibilities for employees and Principals. The additions affirm the department’s understanding of and the compliance to Queensland’s commitment to implementing the Copyright Safe Harbours Scheme. For more details see Summary of changes.

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Updates

Updated policies and procedures

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