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Updated policies and procedures

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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The following table outlines policies and procedures that have been updated in the last six months. Administrative updates such as hyperlink changes are not included.​

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.

Title
Version effective
Version numberNotes
Teacher housing policy
​13/05/2022
​2.0
​Updated to clarify provisions relating to eligibility, ineligibility, and allocation criteria for teacher housing, and to reference the new Teacher housing procedure. For more details see the Summary of changes​
Working with children authority procedure​
​10/05/2022

​1.5
​Updates to three blue chart process attachments to reflect implementation of the Blue Card Organisation Portal, with minor rewording to encourage use of the new Portal over hard copy forms. 
Temporary Residents Admissions policy​
​09/05/2022
​1.2
​Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.
Temporary Residents Admissions procedure
​09/05/2022
​1.2
​Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.
Administration of medications in schools procedure​
​19/04/2022
​6.0
​This updated procedure and its associated documents clearly references work health and safety legislation, has addressed matters of student safety, and responded to input from a broad stakeholder base – including schools, regions, specialist school staff and health experts. For more details see Summary of changes.
​Agistment of livestock procedure
​19/04/2022
​3.0
​This procedure has been updated to comply with current biosecurity legislation and to clarify responsibilities and processes for schools. A scheduled review has been completed that aimed to improve the useability and clarity of documents. For more details see Summary of changes.
​OneSchool access management and use procedure

​28/03/2022
​1.1
Procedure updated to reflect new functionality of Oneschool. For more details see Summary of changes​.
Safety and wellbeing of students residing at a state school operated residential boarding facility procedure​
​25/03/2022
​1.3
​Updated to reflect mandatory vaccination requirements for all education settings.
​Use of ICT systems procedure

​02/03/2022
​1.4
​Additions to copyright infringement responsibilities for employees and Principals. The additions affirm the department’s understanding of and the compliance to Queensland’s commitment to implementing the Copyright Safe Harbours Scheme.​ For more details see Summary of changes.
​​Working with children authority procedure​
​08/02/2022
​1.4
The Working with children authority procedure has been updated to reflect the transition of the department to the Blue Card Services Organisation Portal. 

The Child and Youth Risk Management Strategy has been updated for 2022, reflecting the department’s commitment to revise the strategy on an annual basis. The strategy includes relevant, current department policies and procedures.
​Managing students' health support needs at school procedure​​​​
​08/02/2022
​2.2
​Personal protective equipment fact sheet updated to align with Queensland Health infection control guidance.
​Child and student protection policy

​03/02/2022
​1.4
​The Child and student protection policy has been updated to reflect the requirements and considerations for employees and visitors to Norfolk Island Central School.
​Student protection procedure​

​03/02/2022
​10.3
​The Student protection procedure has been updated to refer to the new Norfolk Island Central School student protection procedure.​
International Student Programs – subclass 500 (schools) visa policy
31/01/2022
​1.2
​Minor updates to fix broken hyperlinks, update wordin​​​g and reflect publication of supporting information on the PPR site.
​Enrolment in state primary, secondary and special schools procedure
​27/01/2022

​7.4
​The procedure has been updated with new links to the Interstate Student Data Transfer Note​ and its associated supporting documents (on the Australian Government’s Department of Education, Skills and Employment website). Minor formatting changes have also been made to the Process and Definitions sections of the procedure.
Continuity, disaster and emergency management policy​​
​24/01/2022
​2.0
​This policy articulates the department’s approach to managing disruptive events across prevention, preparedness, response and recovery for schools, regions and divisions. It has been updated to cater for events requiring additional capabilities and to address variation in the nature, scale, impact and duration of disruptive events.​ For more details see Summary of changes​
Business continuity management procedure

​24/01/2022
​5.0
​​This procedure has been updated to ensure business continuity plans are adaptable and scalable to address variation in the nature, scale, impact and duration of different disruptive events. The procedure streamlines processes for schools, regions and divisions and promotes fit-for-purpose planning. For more details see Summary of changes.
​​​Parents and Citizens' Associations proced​ure

​24/01/2022
​6.0
​​This procedure has been updated to include information sheets about the  responsibilities of P&Cs operating Outside School Hours Care services and about conflict resolution. It articulates the responsibilities of Executive Committees, reflects current delegations, and includes human rights legislation.​ For more details see Summary of changes.
​​Fundraising procedure
​24/01/2022
​1.0
​This procedure provides detailed information for employees, students and P&Cs conducting fundraising activities within the department, particularly in schools. A fundraising guideline has also been developed to assist fundraisers. The Fundraising procedure has replaced the Fundraising policy. For more details see Summary of changes
​​Donations and bequests procedure

​24/01/2022
​2.0
​This procedure provides greater clarity on employee responsibilities and the process steps to be taken relating to the administration of donations and bequests. It also contains key considerations to assist both employees who are given a donation or bequest and approvers in determining the appropriateness and suitability of donations or bequests.​ For more details see Summary of changes.
​​​Student dress code procedure

​24/01/2022
​7.0
​This procedure has been updated to include human rights legislation, disability standards and requirements for reasonable adjustment. Checklists have been updated and advice for resolving student dress code issues revised. The school logo licence has been consolidated. For more details see Summary of changes.
​Management of contagious conditions procedure​​

​24/01/2022
​7.0
​This procedure has been updated to: reflect legislative changes (e.g. COVID-19 now listed, Chief Health Officer Directives impacting schools); include responsibilities for parents/carers; and ensure relevant terms are defined. The procedure includes a new letter template for principals to use following PHMO advice.​ For more details see Summary of changes.
​​Assistance animals and support animals at school procedure​
​​24/01/2022
​6.1
​Updated to reflect mandatory vaccination requirements for all education settings.
​Agistment of livestock procedure​
​24/01/2022
​2.1
​Updated to reflect mandatory vaccination requirements for all education settings.
​Employee separation procedure

​​19/01/2022

​2.4
​​Minor updates to fix broken hyperlinks and update the Request to withdraw notice to cease employment factsheet​.  
​​School excursions and international school study tours procedure
​18/01/2022
7.9​​​Minor updates to fix broken hyperlinks and update the Activity consent form​.
​​Restrictive practices procedure 
​14/01/2022
​1.3
​Minor updates to clarify wording, add hyperlinks and fix formatting.
Policy and procedure management policy​ and Policy and procedure development and improvement cycle procedure
​10/01/2022
​2.1
​Updated to reflect change to processes to include publishing policies and procedures as upcoming before becoming effective. Policy and procedure templates updated to support new website publishing format.
​​Child and student protection policy
​07/01/2022
​1.3
​Minor updates to hyperlinks as well as further clarification for central and regional office staff about their actions when responding to concerns for a child or young person not enrolled in a school.​

Attendance - subclass 500 schools visa procedure

Change of welfare - subclass 500 (schools) visa procedure

Complaints and appeals - subclass 500 (schools) visa procedure

Course progress - subclass 500 (schools) visa procedure

DEi incident management procedure

DEi student homestay placement procedure

Distance education - subclass 500 (schools) visa procedure

Enrolment - subclass 500 (schools) visa procedure

Non-routine travel and activities for homestay students - subclass 500 (schools) visa procedure

Ongoing enrolment - subclass 500 (schools) visa procedure

Sports, leisure and recreation provider - subclass 500 (schools) visa procedure

Student orientation - subclass 500 (schools) visa procedure

Suspension of enrolment - subclass 500 (schools) visa procedure

Transfer - subclass 500 (schools) visa procedure

​23/12/2021
​Various
​Minor updates to suite of DE International documents to fix broken hyperlinks, update wording and reflect publication of supporting information on the PPR site.
DEi recruit and on-board homestay providers procedure

DEi homestay provider management procedure
​23/12/2021
​3.3
​Minor changes to align with updated Working with children authority procedure and Conducting home visits procedure​​. 
Student protection procedure

​22/12/2021
​10.2
​Minor updates to provide additional information for central and regional office staff about responding to concerns for a child or young person not enrolled in a school and to reflect changes to student protection training from 2022.
​Allegations against employees in the area of student protection procedure
​22/12/2021
​2.4
​Minor updates to reflect this procedure is part of the Child and student protection policy hierarchy. 
Distance education enrolment fees procedure​
​21/12/2021

​6.5
​Minor updates to fix broken hyperlinks and update the Refund look-up table​ supporting document to reflect 2022 fees.
Managing students' health support needs at school procedure​​​24/11/2021
​2.1
Updated fact sheet about Personal protective equipment for health support procedures.
Supporting students with asthma and/or at risk of anaphylaxis at school procedure
​24/11/2021
​2.1
Procedure updated to align with new legislation. Guidelines updated to include information on a adrenaline auto-injector device​ now available for use in Australia. 
​Safety and wellbeing of students residing at a state school operated residential boarding facility procedure
​08/11/2021
​1.2
​Updated to incorporate existing information on responding to a declared public health emergency and align to relevant procedures.​ For more details see Summary of changes​.
Employee performance and development policy​

​08/11/2021
​2.0
​Updated to reflect the positive management principles and requirements of the Positive Performance Management (PPM) directive, and to align with departmental format. This policy has undergone a title change. For more details see Summary of changes
Student discipline procedure

​08/11/2021
​1.6
This procedure has been amended to include the consideration of human rights in school disciplinary absence decisions. 

Additional resources and guidance regarding the consideration of human rights in school disciplinary absence decisions is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template​. (DoE employees only). For more details see Summary of changes. 
Refusal to enrol - Risk to safety or wellbeing procedure
​08/11/2021
​4.2
​This procedure has been amended to include the consideration of human rights in refusal to enrol decisions. 

Additional resources and guidance regarding the consideration of human rights is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template. (DoE employees only). For more details see Summary of changes​.
Cancellation of enrolment procedure
​08/11/2021
​1.1
​This procedure has been amended to include the consideration of human rights in cancellation of enrolment decisions. 

Additional resources and guidance regarding the consideration of human rights is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template​. (DoE employees only).  For more details see Summary of changes​.
​​Purchasing and procurement procedure​
​28/10/2021
​10.2
​Minor update to payment method in Flowchart 4.
​Managing risks in school curriculum activities procedure
​28/10/2021
​6.2
​CARA generic template was updated to support revisions to CARA guidelines.
​Obtaining and managing student and individual consent procedure
​15/10/2021
​6.10
​Minor updates to include reference to renewal of certification and fix broken hyperlinks.​
​Child and student protection policy​

​13/10/2021
​1.2
Minor update to ​​reflect the mandatory obligations under s229BB of the Criminal Code.​
​Enrolment in state primary, secondary and special schools procedure
​07/10/2021
​​7.3
​Frequently asked questions about enrolment attachment updated.
Conflict of interest procedure
​07/10/2021
​2.1
​​Minor amendment to the declaration form.
​Roll marking in state schools procedure​
​05/10/2021
​5.6
​Guidelines attachment updated and minor updates to fix broken hyperlinks.
​Gifts and benefits procedure
​05/10/2021
​4.0
​Amended procedure clarifies the responsibilities and processes for employees relating to gifts or benefits. Procedure now includes gifts given, and updated approval processes, including ability of Regional Directors to approve. For more details see Summary of changes​.
Community use of state school facilities procedure

​05/10/2021
​2.0
​The existing Community use of state school facilities procedure has been streamlined and updated to incorporate relevant stakeholder feedback.​ For more details see Summary of changes​.
Managing students' health support needs at school procedure

​05/10/2021
​2.0
​Reviewed to improve usability and clarity of documents. A fact sheet with guidance on PPE selection has been added.​ For more details see Summary of changes.
Supporting students with asthma and/or at risk of anaphylaxis at school procedure
​05/10/2021
​2.0
​Reviewed to improve usability of documents. Clarified the existing requirement for all schools to have an Anaphylaxis risk management plan, regardless of whether the school has students at risk of anaphylaxis enrolled. For more details see Summary of changes.
Use of ICT systems procedure
​23/09/2021
​1.3
​Minor update to fix broken hyperlinks, update contact details and clarify wording in Domain Names section.
























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