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Updated policies and procedures

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​​​​​​​​​​​​The following table outlines policies and procedures that have been updated in the last six months. 

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.


Title
Version effective
Version numberNotes
Social media policy​
​24/09/2021
​1.1
​Minor update to fix broken hyperlinks.
Use of ICT systems procedure

​23/09/2021
​1.3
​Minor update to fix broken hyperlinks, update contact details and clarify wording in Domain Names section.
​Enrolment in state primary, secondary and special schools procedure

​08/09/2021
​7.2
​The supporting document, Circumstances where a student’s enrolment can be treated as having ended, has been updated to include advice regarding students on suspension.​
Purchasing and procurement procedure

​08/09/2021
​10.1
​Minor update to Flowchart 4.
​Independent medical examinations procedure​

​07/09/2021
4.1​​Minor updates to fix broken hyperlinks.




​06/09/2021
​2.0
​​Updated to support key elements of the department’s Integrity and governance reforms and to improve clarity, simplify language and assist with informed integrity-related decision making. It now sets out 11 common conflict of interest situations which must be declared, and resolved or appropriately managed in the public interest. ​For more details see Summary of changes.
​Notification of other employment procedure





​06/09/2021​
​4.0
​Updated to incorporate volunteering and unpaid work and to exclude employees engaged by the QCAA to undertake assessor roles in QCCE delivery. The procedure also draws employees’ attention to their mandatory obligations to declare, and resolve or appropriately manage notification of other employment-related conflicts of interest in the public interest. For more details see Summary of changes​.
​Disclosing student personal information to operators of school bus services procedure​
​24/08/2021
​4.1
​​Minor updates to reference current sources and fix broken hyperlinks.
Criminal history check procedure
​20/08/2021
​5.3
Minor updates ​to Individual employee grievance procedure references, fix broken links and change to Recruitment and selection (Directive 12/20). ​​​
Access to records held in schools procedure
​16/08/2021
​3.3
​​Minor updates to fix broken hyperlinks and contact details throughout the procedure.
​Inclusive education policy
10/08/2021​​1.3 
​Minor updates to fix broken hyperlinks.
​State special school enrolment (additional requirements) procedure​
​10/08/2021
​1.9
​Minor updates to fix broken hyperlinks.
Customer complaints management procedure​
​09/08/2021
​2.2
​Minor updates to fix broken hyperlinks and tense in supporting document Guide: Customer complaints management and human rights​. Procedure content unchanged. 
​​Purchasing and procurement procedure
​09/08/2021
​10.0
​The purchasing and procurement procedure outlines the process to be followed by all staff when buying goods and services from suppliers external to the department, via the inclusion of Step by Step guidance and flowcharts.​ For more details see Summary of changes​​​.
​Senior Education and Training (SET) planning procedure​​

​​09/08​​/2021
​6.1
​The procedure has been reorganised to clearly articulate the responsibilities of each person under each stage of the SET planning process. The procedure also includes an Information for parents one-pager that schools may wish to share with their school community.​ For more details see Summary of changes​.
​Enterprise risk management procedure​

​06/08/2021
​7.4
​Minor formatting updates under new template.
​School excursions and international school study tours procedure​

​04/08/2021
​7.8
​Minor updates have been made to hyperlinks within the procedure. A revised activity consent form has been released to ensure schools are able to comply with relevant Queensland Chief Health Officer Directions.
CCTV use in schools procedure

​28/07/2021
​1.1
​​Minor updates to fix broken hyperlinks. 
School transport assistance program for students with disability procedure ​
​28/07/2021
​5.2
​Minor changes to remove the Application process flowchart for school transport assistance ​ from process, and include this as a link/new attachment to the procedure. 
​Work experience placements for school students procedure
21/07/2021
​6.5
​Updates to public liability and WorkCover insurance certificates for 2021-22 and minor re-arrangement of Process section to improve clarity.
School-based apprenticeships and traineeships procedure​
21/07/2021
​5.3
​Updated to replace Form DOETA1 (Application for tutorial assistance funding for students with additional educational needs).
Research applications: appraisals and decisions procedure
​20/07/2021
​1.2
​Minor amendments to reflect advice regarding Blue Cards and exemption cards.

​​Reasonable adjustments procedure
​19/07/2021
​4.1
​​Minor updates to fix broken hyperlinks and reflect the Anti-Discrimination Commission Qld name change to the Queensland Human Rights Commission. 
​Child and student protection policy
​16/07/2021
​1.1
​Minor updates to fix broken hyperlinks.
​Student protection procedure
​16/07/2021
​10.1
​Minor updates to fix broken hyperlinks.
Information sharing under the Child Protection Act 1999 procedure
​16/07/2021
8.3​​Minor updates to fix broken hyperlinks.
​Textbook and Resource Allowance (TRA) procedure
​14/07/2021
​5.3
Minor updates to fix broken hyperlinks. 
​​

Disaster and emergency management procedure

​13/07/2021
1.6
Minor updates to reference the School closure directive and website. 
​School excursions and international school study tours procedure
​12/07/2021
7.7
​Updated version of Activity consent form attachment.
​Enrolment in state primary, secondary and special schools procedure​
​08/07/2021
​7.1
​Updated with links to accessible copies of the Interstate Student Data Transfer Note (ISDTN) and associated documents.
​Student protection procedure

​05/07/2021
​​10.0
​The procedure has been reorganised to clearly reflect employees’ and visitors’ student protection obligations in one end-to-end process, and to reflect Queensland’s new criminal offence of Failure to Report.
​Allegations against employees in the area
of student protection procedure​

​05/07/2021
​​2.4
​Updated to include reference to new provisions in Criminal Code Act 1899, s229BB (Failure to protect child from child sexual offence) and s229BC (Failure to report belief of child sexual offence committed in relation to child). Contact details and departmental unit names also updated.
​Independent medical examinations procedure
​01/07/2021
​4.0
​Procedure reflects updated timeframes and includes internal review rights. 
​Mature age student application ​procedure
01/07/2021​
​6.10
​Upd​ate to attachment: Prospective mature age student criminal history check consent form.​ Attachment reflects Qld Police Service's increase in price (0.10c) as at 1/7/21.​
Catering and hospitality procedure
​11/06/2021
​2.2
​Minor updates to fix broken links. ​
Fundraising policy
​10/06/2021
​1.2
​Minor updates to fix broken links.
Revenue policy
​10/06/2021
​1.2
​Minor updates to fix broken links. ​
Expenditure policy
​10/06/2021
1.2​
​Minor updates to fix broken links.​
ICT asset management procedure
​10/06/2021
​1.3
​Minor updates to fix broken links to risk assessment information sheet and School planning, reviewing and reporting framework. 
Financial internal controls policy
​10/06/2021
1.2​
​Minor updates to fix broken links.
State special school enrolment (additional requirements) procedure
​03/06/2021
​1.8
​Correction of link to Outcome of internal review of state special school enrolment ineligibility​​.​
Management of asbestos-containing material in department-owned facilities procedure
​31/05/2021
​4.3
​Minor updates to fix broken links and DET references to DoE.
Resource replacement scheme procedure
​28/05/2021
​3.2
Procedure updated to reflect the increased financial threshold for asset register records to align with revisions made to the Equipment Management procedure. Further updates to fix broken links and ​DET references to DoE. 
Centralised register for regulated home-based care services - User access and management procedure
​28/05/2021
​1.1
​Contact information updated.
​Obtaining and managing student and individual consent procedure
​28/05/2021
​6.9
​Procedure updated to include a new guideline for obtaining and managing online services consent.
ICT asset management procedure
​28/05/2021
​1.2
​The procedure has undergone a full review. Queensland Government's  Software asset management policy and Software asset management guideline, have been included to provide direction for schools to manage software of any value in OneSchool's Agresso and direction for regional and central offices to manage software of any value in a local software asset register
*version number and review date corrected on 3 June.
ICT asset management policy
​28/05/2021
​1.2
​The policy has undergone a full review resulting in minor changes and included reference to the Queensland Government's  Software asset management policy and Software asset management guideline.
*version number and review date corrected on 3 June.​
Copyright and other intellectual property procedure
​25/05/2021
5.0​​This procedure (previously titled Intellectual property and copyright use) has undergone a full review resulting in a greater emphasis on copyright and the identification, use and management of third party material. Additional copyright resources (e.g. copyright fact sheets) have been created and published for use by departmental employees.
​Manual tasks assisting students physical impairments procedure
​20/05/2021
​4.2
​Minor update to fix broken link.
18/05/2021
1.1
Minor update to fix broken links.
​Hours of work, accrued time off, time off in lieu and timesheet arrangements for non-school based public servants procedure
14/05/2021
6.2
Minor update to fix broken links.
Conducting surveys policy
​13/05/2021
​1.1
​Minor update to clarify link to privacy information.
​Conducting surveys procedure
​​13/05/2021
​1.1
Minor update to clarify link to privacy information.
Relocation of classified teachers (school leaders and heads of program) procedure
​10/05/2021
​3.4
Relocation application form and Verification sheet updated to reflect changes in the classification structure and a revised privacy statement.
State special school enrolment (additional requirements) procedure
​07/05/2021
​1.7
​Updates have been made to the procedure to reflect the transition of Special School Enrolment applications to now be processed in OneSchool. Some forms have been updated to avoid duplication across the paper based forms and the OneSchool functionality.
​Restrictive practices procedure
​06/05/2021
​1.2
​Updated to include an additional fact sheet on child injury prevention measures and restrictive practices.
​Individual employee grievances policy
​04/05/2021
​2.0
This policy (previously titled Managing employee complaints) has been fully reviewed to incorporate the implementation of the Individual employee grievances directive.
​Individual employee grievances procedure
​04/05/2021
​4.0
​This procedure (previously titled Managing employee complaints) has been fully reviewed to incorporate the implementation of the Individual employee grievances directive.
Employee leave procedure
​30/04/2021
​3.5
Minor updates to the Employee Leave Entitlements Guideline and corrections to broken links in the procedure.
Enrolment in state primary, secondary and special schools procedure
​29/04/2021
​7.0
​This procedure has undergone a full review. Key amendments include a revised Application for student enrolment form, a revised Student transfer note, and a new requirement for schools to advise applicants in writing where an enrolment application has not been accepted.
Management and completion of mandatory all-staff training program procedure
​28/04/2021
​2.1
​Minor update to correct broken links. 
State special school enrolment (additional requirements) procedure

14/04/2021
​1.6
Procedure updated ​to reflect new enhanced OneSchool functionality.
Student resource scheme (SRS) procedure
​29/03/2021
​4.4
​Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
User charging procedure
​29/03/2021
​5.3
Procedure updated for additional clarification from the taxation team on the GST implications for buy-back options for hire charges.
Managing student absences and enforcing enrolment and attendance at state schools procedure26/03/20215.3Minor updates to fix broken links in procedure attachment – Director-General's Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2021
Roll marking in state schools procedure
25/03/2021
5.5
Procedure attachment updated - Table 2 - Absence reason codes for reasonable and unreasonable excuses.






















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