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Updated policies and procedures

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​​​​​​​​​​​​​​​​​​​The following table outlines policies and procedures that have been updated in the last six months. 

A version number ending in '0' means a full review has been done and the content may have changed significantly. A version number ending in any other number signifies a minor change.

Title
Version effective
Version numberNotes
Occupational violence prevention procedure​
​07/12/2021
​1.1
​Minor updates to fix broken hyperlinks. 
​​Transfer at level procedure
​07/12/2021
​2.4
​Minor update to fix broken hyperlinks.​
Legislative compliance policy​​

​06/12/2021
​1.1
​Hyperlink update in obligations schedule.
Managing students' health support needs at school procedure​​​24/11/2021
​2.1
Updated fact sheet about Personal protective equipment for health support procedures.
Supporting students with asthma and/or at risk of anaphylaxis at school procedure
​24/11/2021
​2.1
Procedure updated to align with new legislation. Guidelines updated to include information on a adrenaline auto-injector device​ now available for use in Australia. 
​Distance education enrolment fees procedure​
​23/11/2021
​6.4
​Minor update to fix broken hyperlinks.
​Safety and wellbeing of students residing at a state school operated residential boarding facility procedure

​08/11/2021
​1.2
​Updated to incorporate existing information on responding to a declared public health emergency and align to relevant procedures.​ For more details see Summary of changes​.
Employee performance and development policy​

​08/11/2021
​2.0
​Updated to reflect the positive management principles and requirements of the Positive Performance Management (PPM) directive, and to align with departmental format. This policy has undergone a title change. For more details see Summary of changes
Student discipline procedure

​08/11/2021
​1.6
This procedure has been amended to include the consideration of human rights in school disciplinary absence decisions. 

Additional resources and guidance regarding the consideration of human rights in school disciplinary absence decisions is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template​. (DoE employees only). For more details see Summary of changes. 
Refusal to enrol - Risk to safety or wellbeing procedure
​08/11/2021
​4.2
​This procedure has been amended to include the consideration of human rights in refusal to enrol decisions. 

Additional resources and guidance regarding the consideration of human rights is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template. (DoE employees only). For more details see Summary of changes​.
Cancellation of enrolment procedure
​08/11/2021
​1.1
​This procedure has been amended to include the consideration of human rights in cancellation of enrolment decisions. 

Additional resources and guidance regarding the consideration of human rights is provided in the updated Principal guidelines – Student discipline and the new School disciplinary absence decisions and human rights school template​. (DoE employees only).  For more details see Summary of changes​.
​​Purchasing and procurement procedure​

​28/10/2021
​10.2
​Minor update to payment method in Flowchart 4.
​Managing risks in school curriculum activities procedure

​28/10/2021
​6.2
​CARA generic template was updated to support revisions to CARA guidelines.
​Obtaining and managing student and individual consent procedure

​15/10/2021
​6.10
​Minor updates to include reference to renewal of certification and fix broken hyperlinks.​
​Child and student protection policy​

​13/10/2021
​1.2
Minor update to ​​reflect the mandatory obligations under s229BB of the Criminal Code.​
​Enrolment in state primary, secondary and special schools procedure

​07/10/2021
​​7.3
​Frequently asked questions about enrolment attachment updated.
Conflict of interest procedure

​07/10/2021
​2.1
​​Minor amendment to the declaration form.
​Roll marking in state schools procedure​

​05/10/2021
​5.6
​Guidelines attachment updated and minor updates to fix broken hyperlinks.
​Gifts and benefits procedure

​05/10/2021
​4.0
​Amended procedure clarifies the responsibilities and processes for employees relating to gifts or benefits. Procedure now includes gifts given, and updated approval processes, including ability of Regional Directors to approve. For more details see Summary of changes​.
Community use of state school facilities procedure

​05/10/2021
​2.0
​The existing Community use of state school facilities procedure has been streamlined and updated to incorporate relevant stakeholder feedback.​ For more details see Summary of changes​.
Managing students' health support needs at school procedure

​05/10/2021
​2.0
​Reviewed to improve usability and clarity of documents. A fact sheet with guidance on PPE selection has been added.​ For more details see Summary of changes.
Supporting students with asthma and/or at risk of anaphylaxis at school procedure
​05/10/2021
​2.0
​Reviewed to improve usability of documents. Clarified the existing requirement for all schools to have an Anaphylaxis risk management plan, regardless of whether the school has students at risk of anaphylaxis enrolled. For more details see Summary of changes.
Social media policy​

​24/09/2021
​1.1
​Minor update to fix broken hyperlinks.
Use of ICT systems procedure

​23/09/2021
​1.3
​Minor update to fix broken hyperlinks, update contact details and clarify wording in Domain Names section.
​Enrolment in state primary, secondary and special schools procedure

​08/09/2021
​7.2
​The supporting document, Circumstances where a student’s enrolment can be treated as having ended, has been updated to include advice regarding students on suspension.​
Purchasing and procurement procedure

​08/09/2021
​10.1
​Minor update to Flowchart 4.
​Independent medical examinations procedure​

​07/09/2021
4.1​​Minor updates to fix broken hyperlinks.




​06/09/2021
​2.0
​​Updated to support key elements of the department’s Integrity and governance reforms and to improve clarity, simplify language and assist with informed integrity-related decision making. It now sets out 11 common conflict of interest situations which must be declared, and resolved or appropriately managed in the public interest. ​For more details see Summary of changes.
​Notification of other employment procedure





​06/09/2021​
​4.0
​Updated to incorporate volunteering and unpaid work and to exclude employees engaged by the QCAA to undertake assessor roles in QCCE delivery. The procedure also draws employees’ attention to their mandatory obligations to declare, and resolve or appropriately manage notification of other employment-related conflicts of interest in the public interest. For more details see Summary of changes​.
​Disclosing student personal information to operators of school bus services procedure​
​24/08/2021
​4.1
​​Minor updates to reference current sources and fix broken hyperlinks.
Criminal history check procedure
​20/08/2021
​5.3
Minor updates ​to Individual employee grievance procedure references, fix broken links and change to Recruitment and selection (Directive 12/20). ​​​
Access to records held in schools procedure
​16/08/2021
​3.3
​​Minor updates to fix broken hyperlinks and contact details throughout the procedure.
​Inclusive education policy
10/08/2021​​1.3 
​Minor updates to fix broken hyperlinks.
​State special school enrolment (additional requirements) procedure​
​10/08/2021
​1.9
​Minor updates to fix broken hyperlinks.
Customer complaints management procedure​
​09/08/2021
​2.2
​Minor updates to fix broken hyperlinks and tense in supporting document Guide: Customer complaints management and human rights​. Procedure content unchanged. 
​​Purchasing and procurement procedure
​09/08/2021
​10.0
​The purchasing and procurement procedure outlines the process to be followed by all staff when buying goods and services from suppliers external to the department, via the inclusion of Step by Step guidance and flowcharts.​ For more details see Summary of changes​​​.
​Senior Education and Training (SET) planning procedure​​

​​09/08​​/2021
​6.1
​The procedure has been reorganised to clearly articulate the responsibilities of each person under each stage of the SET planning process. The procedure also includes an Information for parents one-pager that schools may wish to share with their school community.​ For more details see Summary of changes​.
​Enterprise risk management procedure​

​06/08/2021
​7.4
​Minor formatting updates under new template.
​School excursions and international school study tours procedure​

​04/08/2021
​7.8
​Minor updates have been made to hyperlinks within the procedure. A revised activity consent form has been released to ensure schools are able to comply with relevant Queensland Chief Health Officer Directions.
CCTV use in schools procedure

​28/07/2021
​1.1
​​Minor updates to fix broken hyperlinks. 
School transport assistance program for students with disability procedure ​
​28/07/2021
​5.2
​Minor changes to remove the Application process flowchart for school transport assistance ​ from process, and include this as a link/new attachment to the procedure. 
​Work experience placements for school students procedure
21/07/2021
​6.5
​Updates to public liability and WorkCover insurance certificates for 2021-22 and minor re-arrangement of Process section to improve clarity.
School-based apprenticeships and traineeships procedure​
21/07/2021
​5.3
​Updated to replace Form DOETA1 (Application for tutorial assistance funding for students with additional educational needs).
Research applications: appraisals and decisions procedure
​20/07/2021
​1.2
​Minor amendments to reflect advice regarding Blue Cards and exemption cards.

​​Reasonable adjustments procedure
​19/07/2021
​4.1
​​Minor updates to fix broken hyperlinks and reflect the Anti-Discrimination Commission Qld name change to the Queensland Human Rights Commission. 
​Child and student protection policy
​16/07/2021
​1.1
​Minor updates to fix broken hyperlinks.
​Student protection procedure
​16/07/2021
​10.1
​Minor updates to fix broken hyperlinks.
Information sharing under the Child Protection Act 1999 procedure
​16/07/2021
8.3​​Minor updates to fix broken hyperlinks.
​Textbook and Resource Allowance (TRA) procedure
​14/07/2021
​5.3
Minor updates to fix broken hyperlinks. 
​​

Disaster and emergency management procedure

​13/07/2021
1.6
Minor updates to reference the School closure directive and website. 
​School excursions and international school study tours procedure
​12/07/2021
7.7
​Updated version of Activity consent form attachment.
​Enrolment in state primary, secondary and special schools procedure​
​08/07/2021
​7.1
​Updated with links to accessible copies of the Interstate Student Data Transfer Note (ISDTN) and associated documents.
​Student protection procedure

​05/07/2021
​​10.0
​The procedure has been reorganised to clearly reflect employees’ and visitors’ student protection obligations in one end-to-end process, and to reflect Queensland’s new criminal offence of Failure to Report.
​Allegations against employees in the area
of student protection procedure​

​05/07/2021
​​2.4
​Updated to include reference to new provisions in Criminal Code Act 1899, s229BB (Failure to protect child from child sexual offence) and s229BC (Failure to report belief of child sexual offence committed in relation to child). Contact details and departmental unit names also updated.
​Independent medical examinations procedure
​01/07/2021
​4.0
​Procedure reflects updated timeframes and includes internal review rights. 
​Mature age student application ​procedure
01/07/2021​
​6.10
​Upd​ate to attachment: Prospective mature age student criminal history check consent form.​ Attachment reflects Qld Police Service's increase in price (0.10c) as at 1/7/21.​
Catering and hospitality procedure
​11/06/2021
​2.2
​Minor updates to fix broken links. ​
Fundraising policy
​10/06/2021
​1.2
​Minor updates to fix broken links.
Revenue policy
​10/06/2021
​1.2
​Minor updates to fix broken links. ​
Expenditure policy
​10/06/2021
1.2​
​Minor updates to fix broken links.​
ICT asset management procedure
​10/06/2021
​1.3
​Minor updates to fix broken links to risk assessment information sheet and School planning, reviewing and reporting framework. 
Financial internal controls policy
​10/06/2021
1.2​
​Minor updates to fix broken links.
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