Applying for leave combined with official international travel procedure
Audience
Department-wide
Purpose
To specify the criteria and process for approvals that apply when taking leave while travelling overseas for departmental purposes.
Overview
Official Travel
Employees/departmental officers (except departmental officers engaged offshore on Department of Education international projects) cannot apply for leave while on official travel unless:
- overseas business activity is for a period of four weeks or more; and
- employee applies for leave accrued during the period of overseas travel only (i.e. leave accrued prior to overseas travel cannot be included).
An employee on official travel is entitled to access two (2) rest days following every five (5) work days.
Employees/departmental officers employed on Department of Education international projects for 6 months or more may apply for leave while on official travel in accordance with Employee Leave.
Courses paid by the employee while overseas on leave
Employees/departmental officers who attend a course at their own expense while on leave may have this activity recognised as relating to their employment. Recognition will occur in the form of a letter from the Department to be used by the employee to support any taxation deductions. This letter, however, does not guarantee acceptance of the claim on the part of the Australian Taxation Office.
Responsibilities
Employees/departmental officers (excluding employees engaged on international projects):
- understand the criteria to apply for leave while on official travel
- include details of leave in the Application for International Travel
- once overseas travel has been approved, apply for leave through the delegated officer in accordance with departmental procedure
Principals:
- consider the relative merits of any application requesting departmental recognition of an overseas professional development event to the individual’s work and role within the department
Processing officer:
- on receipt of appropriately supported application, prepare letter of recognition
- maintain records in accordance with departmental requirements
Process
Please see above in Responsibilities.
Definitions
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Term
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Definition
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Agency
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The Department of Education
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Course
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Includes a formal course, seminar, conference or workshop
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Delegated authority
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The person or position authorised by the Director-General to make HR management related decisions
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DEi
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Department of Education International
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Leave
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Long service or recreation leave
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Official travel
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Overseas travel approved by the Director-General of the Department of Education and the Minister for Education.
Official travel does not include:
- An employee traveling overseas on appointment to an overseas Queensland Government Office; or
- An employee traveling overseas in accordance with a scholarship or Government Interchange Program.
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Overseas travel
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Travel from Australia to an overseas country and to attend an approved work related activity.
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Legislation
Delegations/Authorisations
Other resources
Superseded versions
Previous seven years shown. Minor version updates not included.
3.0 Applying for leave combined with official international travel (HRM-PR-039)