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New and updated policies and procedures

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​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​The following table outlines policies and procedures that have been developed, updated or decommissioned in the last six months. Administrative updates such as hyperlink changes are not included.​

A version number ending in '0' means a full review has been do​ne and the content may have changed significantly. A version number ending in any other number signifies a minor change.


Title
Version effective
Version numberNotes

Enrolment in state primary, secondary and special schools procedure
​02/12/2022
​7.6
​Minor updates made to supporting documents, Circumstances where a student’s enrolment can be treated as having ended and Frequently asked questions about enrolment, to provide clarification on evidence required for ending enrolment where the student will register for home education, and that a school of distance education (SDE) can end a student’s enrolment for failure to pay the applicable SDE fees despite the school having followed the invoicing and debt management process. References to Regional Youth Engagement Hubs and ‘out-of-home care’ also updated to reflect recent terminology changes.​
​School recovery processes for school-purchased labour procedure​

Decommissioned​ ​02/12/2022
​-
Departmental procedure no longer required. Department employees can find related information on OnePortal.
​Distance education enrolment and fees procedure​

​09/11/2022
​​7.0
​The updated Distance education enrolment and fees procedure provides detailed guidance about responsibilities and processes for enrolments at schools of distance education, and the application of relevant fees. The audience has been expanded to include non-state schools and new supporting documents have been included. For more details, see the summary of changes
​Credit procedure

​Decommissioned 12/10/2022
​-
Departmental procedure no longer required. Department employees can find related information on OnePortal.
Administration of medications in schools procedure

​11/08/2022​
​6.1
From 27 September 2022 schools will be required to have a substance management plan (or SMP) that documents how the school manages the known and foreseeable risks associated with medications. ​For more details see the Summary of changes.
​Work experience placements for school students procedure

​13/07/2022
​6.6
​Certificate of currency – workers’ compensation insurance (state school students only)​ updated for 2022/23 financial year.  
​Catering and hospitality procedure

​11/07/2022
​3.0
​The updated Catering and hospitality procedure provides clarity around responsibilities and processes for employees when providing catering and hospitality using departmental funds or resources. For more details see the Summary of changes.
​Requests for voluntary financial contributions (VFC) procedure

​11/07/2022
​4.0
​​The updated Requests for voluntary financial contributions (VFC) procedure provides greater clarity around responsibilities and processes when requesting parents to make a VFC. For more details see the Summary of changes.
​Sponsorship procedure​

​11/07/2022
​4.0
​The updated Sponsorship procedure gives greater clarity on the separation of sponsorship and procurement and gives clearer instruction on ethical and fair dealing in line with the Code of Conduct policy and procedure. The procedure now also requires state schools to use the Letter of Agreement for amounts up to and including $10,000​. For more details see the Summary of changes​.
​OneSchool access management and use procedure
​30/06/2022
​1.3
​This procedure has been revised to reflect that each Assistant Director-General and Regional Director will now be responsible for approving OneSchool access level requests submitted by staff in their branch/regional office, and for approving reviews of these access levels.​
​Hostile people on school premises, wilful disturbance and trespass procedure

​30/06/2022
​3.1
​Please see the Summary of changes​ for details.
​Mature age student applications procedure
​29/06/2022
​6.12
​The Prospective mature age student criminal history check consent form has been amended to reflect the 1 July 2022 increase to the Queensland Police Service criminal history check fee
​School excursions procedure​

​17/06/2022
​8.0
​The updated School excursions procedure reflects current procedural template requirements, human rights legislation, requirements for reasonable adjustments, and compliance with the Chief Health Officer Directions. In addition, responsibilities and processes relating to International school study tours (SSTs) were removed as a new International school study tours procedure has been developed. For more details see the Summary of changes​.
International school study tours procedure
​17/06/2022
​1.0
​The new International School Study Tours (ISSTs) procedure and supporting documents aim to strengthen and clarify processes and requirements when planning ISSTs. For more details see the Summary of changes
​Managing delegations, authorisations and administrative approvals procedure

​15/06/2022
​5.0
This procedure has been revised to provide clarity on the scope of the procedure, update roles and responsibilities and provide further information on the process for reviewing delegations, authorisations and administrative approvals. For more details see the Summary of changes.
​National Disability Insurance Scheme (NDIS) provider access to state schools policy

​03/06/2022
​1.3
​Updated to reference the new National Disability Insurance Scheme (NDIS) - Continuous Invasive Ventilation support at school procedure. For more details see the Summary of changes​.
National Disability Insurance Scheme (NDIS) - Continuous Invasive Ventilation support at school procedure
​​03/06/2022

​1.0
​This new procedure has been developed to outline the requirements for NDIS providers to provide Continuous Invasive Ventilation at school during school time. For more details see the Summary of changes.
OneSchool access management and use procedure

​03/06/2022
1.2​​Updates to frequency of access reviews from quarterly to six-monthly. For more details see the Summary of changes.​
Teacher housing policy

​13/05/2022
​2.0
​Updated to clarify provisions relating to eligibility, ineligibility, and allocation criteria for teacher housing, and to reference the new Teacher housing procedure. For more details see the Summary of changes​
Teacher housing procedure
​13/05/2022
​1.0
​This new procedure outlines the processes and responsibilities for tenancy management of teacher housing, including eligibility, the application process, and allocation of housing. This procedure supports the updated Teacher housing policy. For more details see the Summary of changes .
Working with children authority procedure​
​10/05/2022

​1.5
​Updates to three blue chart process attachments to reflect implementation of the Blue Card Organisation Portal, with minor rewording to encourage use of the new Portal over hard copy forms. 
Temporary Residents Admissions policy​
​09/05/2022
​1.2
​Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.
Temporary Residents Admissions procedure
​09/05/2022
​1.2
​Updated to include kindergarten-aged dependants of temporary visa holders wishing to enrol in a State Delivered Kindergarten.


























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