Education Queensland International staff (EQI staff), school staff, Overseas students, EQI homestay providers, parents/Department of Home Affairs (DHA) approved guardians of Overseas students and their agents.
This procedure outlines the roles and responsibilities of employees of EQI and school staff and the process they follow to manage student transfer requests to another Eschool (internal transfer) or another Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) registered provider (external transfer).
EQI assesses written requests from students to transfer to either another school (internal transfer) or a different CRICOS registered provider (external transfer), and will only approve requests as outlined in the student’s International Student Programs (ISP) standard terms and conditions and in this procedure.
EQI considers a transfer to be in the Overseas student’s best interests in circumstances including where:
Overseas students seeking to transfer from another CRICOS provider to an school are required to enter the program via the regular application process and should refer to Enrolment – subclass 500 (schools) visa procedure.
Students seeking to transfer from another CRICOS provider to an school are required to enter the program via the regular application process and should refer to Enrolment – subclass 500 (schools) visa procedure.
Overseas students seeking to transfer from another CRICOS provider will not be enrolled with EQI prior to the student completing six months of his or her principal course except where any of the following apply:
Image 1 : Process - Student transfer
Term
Definition
Agent
Education agent registered with EQI to recruit students for EQI programs.
Compassionate circumstances
Circumstances that:
Compelling circumstances
Circumstances which, in the opinion of EQI staff or school staff, are in the student’s best educational interests.
Confirmation of Enrolment (CoE)
A Confirmation of Enrolment is document created in Provider Registration and International Student Management System (PRISMS) by EQI as evidence of a student’s course and duration of study in a nominated Queensland state school.
Course
A course registered on CRICOS offered by Department of Education trading as Education Queensland International.
DHA approved guardian
A parent, legal custodian or relative over the age of 21 approved by the Department of Home Affairs to be responsible for the welfare of students under the age of 18 years.
Enrolment agreement
A written agreement signed by the applicant, which includes Standard terms and conditions, an Initial Invoice and Statement of fees; signed by the overseas student as well as parents or legal custodians.
EQI
Education Queensland International
EQI staff
DoE employees working in DEi, trading as EQI.
External transfer
If approved by EQI, an overseas student enrolled at an school can transfer to another CRICOS provider.
Homestay
Homestay is accommodation services offered by a family, a couple or a single person where food and shelter and a safe, caring and supportive home environment is provided to an Overseas student. Homestay is arranged by schools and/or DEi staff.
For International Student Programs: Overseas student accommodation arranged by schools for Student Visa 500 holders; where EQI is responsible for the welfare of the Overseas student at all times, including outside school hours.
Homestay provider
Homestay provider is a family, a couple or a single person who is approved by DEi or schools to host overseas students in their home.
Internal transfer
If approved by EQI, an overseas student enrolled at a school can transfer to a different school.
OneSchool
A comprehensive program to help Queensland State Schools manage key teaching and school administrative activities. Its features cover a wide range of school operations (DoE employees only).
Offer of Enrolment
Email package sent to applicant (via education agent if applicable). Package includes the Enrolment agreement (including Standard terms and conditions, Statement of fees, Initial invoice) and Payment notification form, school enrolment pack or other school enrolment information and instructions on how to accept the offer.
Overseas student
Student in Australia on visa subclass 500 (schools' sector) enrolled in an EQI course.
Parent
Natural parent or legal custodian.
School
For International Student Programs: Queensland state schools accredited by EQI to deliver international student programs.
School staff
Employees of schools with responsibilities to support international students. For example – international student coordinator, homestay coordinator, head of department, deputy principal, accredited officer (study tours).
Previous seven years shown. Minor version updates not included.
Nil
International Student Programs Department of Education InternationalPhone: 1800 316 540 (inside Australia) +61 7 3513 5301 (outside Australia)Email: EQInternational@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
How would you rate this page?
Thank you! We appreciate your feedback.
Share with Facebook
Share with Twitter
Share with LinkedIn
Share with Google+
Share with Pinterest