Education Queensland International (EQI), EQI staff, school staff, Overseas students, EQI homestay providers, parents/Department of Home Affairs (DHA) approved guardians of Overseas students and agents.
This procedure outlines the roles and responsibilities of EQI and schools and the steps they follow to manage Overseas student attendance, including:
This procedure complements the following Department of Education (DoE) policies and procedures:
Overseas students (and parents or DHA approved guardians for primary-aged Overseas students) are informed about school attendance requirements during orientation. Schools record international student attendance in OneSchool in the same manner as all other state school students. However, the thresholds for intervention, attendance calculation and the consequences for breaching school attendance requirements are different for Overseas students enrolled in an EQI course. This is because:
If EQI reports an Overseas student’s unsatisfactory attendance to the Australian Government, EQI will also cancel the Overseas student’s enrolment. If EQI decides to cancel an Overseas student’s enrolment, that decision will not take effect until the internal appeals process is completed, unless the Overseas student’s health or wellbeing, or the wellbeing of others is likely to be at risk.
Overseas students (and parents or DHA approved guardians for primary-aged Overseas students) are informed about school attendance requirements during orientation including:
School attendance percentages for Overseas students are calculated using OneSchool on a term basis rather than ‘year to date’. Schools develop and implement student-specific and circumstance-specific early intervention strategies to ensure that an Overseas student’s attendance does not fall below 80% (generally ten full days absence, or equivalent) in any school term.
Where compassionate or compelling circumstances apply, EQI or an Overseas student may initiate a temporary suspension of enrolment. When enrolment is temporarily suspended, absence from school is not included in attendance monitoring calculations. Schools should be proactive in initiating a suspension of enrolment where compassionate or compelling circumstances could impact an Overseas student’s attendance requirement. Implementing the Exemptions from compulsory schooling and compulsory participation procedure is not required.
Overseas students can appeal decisions in relation to attendance, in accordance with the EQI Appeals procedure.
Image 1 : Process – student attendance
Term
Definition
Agent
Education agent registered with EQI to recruit Overseas students for EQI programs.
Compassionate circumstances
Circumstances that:
Compelling circumstances
Circumstances which, in the opinion of EQI staff or school staff, are in the Overseas student’s best educational interests.
Course
A course registered on CRICOS offered by Department of Education trading as Education Queensland International.
Delegate
Is a classified officer (Heads of Department, Deputy Principals and Principals) nominated by the principal who is authorised to make some International Student Program decisions on behalf of the school principal.
Department of Home Affairs (DHA)
Australian Government responsible for immigration.
DHA approved guardian
A parent/legal custodian or a relative over the age of 21 years approved by the Department of Home Affairs to be responsible for the Welfare of Overseas students under the age of 18 years.
EQI
Education Queensland International
EQI staff
DoE employees working in DEi, trading as EQI.
Homestay provider
Homestay provider is a family, a couple or a single person who is approved by DEi or schools to host overseas students in their home.
International Student Programs (ISP)
A study pathway offered to Overseas students to fulfil their academic potential, develop new skills and achieve personal goals in a way that suits their individual needs.
International Student Programs includes: Primary School, High School, International Baccalaureate, and High School Preparation.
OneSchool
A comprehensive program to help Queensland State Schools manage key teaching and school administrative activities. Its features cover a wide range of school operations.
Parent
Natural parent or legal custodian.
Overseas student
Student in Australia on visa subclass 500 (schools sector) enrolled in an EQI course.
School
For International Student Programs: Queensland state schools accredited by EQI to deliver international student programs.
For Study Tours: Queensland state schools accredited to deliver study tours.
For International Services: Queensland state schools, and non-state schools (for Global programs only).
School staff
Employees of schools with responsibilities to support international students. For example – International Student Coordinator, Homestay Coordinator, Head of Department, Deputy Principal, Accredited Officer (Study tours).
Previous seven years shown. Minor version updates not included.
Nil
International Student Programs Department of Education InternationalPhone: 1800 316 540 (inside Australia) +61 7 3513 5301 (outside Australia)Email: EQInternational@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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