Education Queensland International staff (EQI staff), school staff, Overseas students, EQI homestay providers, parents/Department of Home Affairs (DHA) approved guardians of Overseas students and their agents.
This procedure outlines the roles and responsibilities of employees of schools and EQI, and the steps they follow to facilitate EQI students studying a subject through a state school of distance education that is EQI accredited.
Overseas students attending secondary school may study a subject through the Brisbane School of Distance Education or the Cairns School of Distance Education, as part of their course, in compelling circumstances and where it is in the best educational interest of the Overseas student.
Any distance learning must be in addition to minimum face-to-face teaching requirements approved by the Department of Education or the Secretary as part of the registration of the course, if applicable.
An Overseas student can only study one subject by distance education at a time and cannot study more than one third of their course with EQI by distance education. In each compulsory study period for a course, the Overseas student must study at least one unit that is not by distance or online learning, unless the student is completing the last unit of their course. Base school principals or their delegates may approve Overseas student requests to study a subject by distance education. Base school staff support Overseas students throughout the period of their study by distance education.
Schools will be required to reimburse schools of distance education on a cost recovery basis where the school of distance education has accepted the EQI student to study via distance education after day 20. The cost is set at $250 per subject per term. This cost includes all subject curriculum resources and administration charges.
EQI students are not charged additional tuition fees to study a subject by distance education.
Image 1 : Process flowchart
Term
Definition
Agent
Education agent registered with EQI to recruit students for EQI programs.
Base school principal
School principal from the state school where the EQI student is enrolled.
Base school staff
Employees of schools, for example – International student coordinator, Homestay coordinator, Teacher, Head of department, Deputy principal, Principal, where the EQI student is enrolled.
Compelling circumstances
Circumstances which, in the opinion of EQI staff or school staff, are in the student’s best educational interests.
Course
A course registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) offered by Department of Education trading as Education Queensland International.
Delegate
Is a classified officer (Heads of Department, Deputy Principals and Principals) nominated by the principal who is authorised to make some International Student Program decisions on behalf of the school principal.
DHA approved guardian
A parent, legal custodian or a relative over the age of 21 years approved by the Department of Home Affairs to be responsible for the welfare of students under the age of 18 years.
Distance education school principal
Principal of the school of distance education where the EQI student will study one subject.
Distance education school staff
Employees of the distance education school, that is, staff of the Brisbane School of Distance Education and Cairns School of Distance Education.
EQI
Education Queensland International
EQI staff
DoE employees working in DEi, trading as EQI.
Homestay provider
Homestay provider is a family, a couple or a single person who is approved by DEi or schools to host overseas students in their home.
For Study Tours a homestay provider is also known as a Host Family.
For International Services this includes families involved in reciprocal exchanges.
Overseas student
Student in Australia on visa subclass 500 (schools sector) enrolled in an EQI course.
Parent
Natural parent or legal custodian.
Prerequisite
An entry requirement, such as a senior subject, that students must meet before they are considered for entry.
School
For International Student Programs: Queensland state schools accredited by EQI to deliver international student programs.
School staff
Employees of schools with responsibilities to support international students. For example – International student coordinator, Homestay coordinator, Head of department, Deputy principal. Accredited Officer (Study tours).
Previous seven years shown. Minor version updates not included.
2.1 Distance education
International Student ProgramsDepartment of Education InternationalPhone: 1800 316 540 (inside Australia) +61 7 3513 5301 (outside Australia)Email: EQInternational@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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