content-left-bg.png
content-right-bg.png

Sports, leisure and recreation provider – subclass 500 (schools) visa procedure

Version number 2.2 | Version effective 23 December 2021
PublishingPageContent
Sports, leisure and recreation provider – subclass 500 (schools) visa procedure

Audience

Education Queensland International staff (EQI staff), school staff, Overseas students, EQI homestay providers, parents/Department of Home Affairs (DHA) approved guardians of Overseas students and their agents.

Purpose

The purpose of the EQI sport, leisure and recreation provider (SLR provider) procedure is to ensure that a high standard and consistent approach is maintained when evaluating the risk of homestay students engaging with non-routine service providers not arranged by the school (that is, not via the OneSchool Excursion Planner).

Overview

EQI manages a register of successful and unsuccessful SLR provider applications. SLR providers on this register are nominated by schools and risk assessed by the Director, EQI for approval. Homestay students will only be approved to participate in sport, leisure and recreation activities serviced by an approved SLR provider.

This procedure outlines how to identify potential SLR providers for the register, as well as the processes for completing, submitting, assessing and monitoring approved SLR providers on the International Student Programs (ISP) SLR provider register (DoE employees only). This procedure should be read in conjunction with the Non-routine travel and activities for homestay students – subclass 500 (school) visa procedure.

This procedure does not cover:

Responsibilities

Director, EQI

EQI staff

  • update the ISP SLR provider register (DoE employees only) with provider details, including approval status, date approved, review date and nominating school
  • notify school staff when annual reviews of SLR provider application and documentation are required
  • provide advice and support to the school principal and school staff implementing this procedure.

Homestay provider

  • identify and notify school of potential SLR providers
  • notify school of any incidents or potential safety or welfare concerns encountered with SLR provider services.

School staff

  • identify and liaise with SLR providers
  • manage SLR provider applications
  • notify homestay providers of approved SLR providers
  • review SLR provider application and documentation for approval by Director, EQI at least annually
  • initiate accelerated review of SLR provider and notify EQI of any incidents or potential safety or welfare concerns of approved SLR provider services.

SLR provider

  • liaise with schools to complete SLR provider application and supporting documentation as requested on the application.

Process

SLR Process Flowchart  1. Identify SLR Provider 2. Complete and submit SLR provider application form 3. Approve SLR provider 4. Monitor SLR provider and SLR provider register

Image 1 – Sport, leisure and recreation provider flowchart

1. Identify SLR provider

School staff, homestay provider

  • potential SLR providers can be identified as providing services with the following qualities:
    • high risk and/or the capacity to cause serious injury if not properly mitigated (refer to Curriculum Activity Risk Assessment for risk ratings and hazards)
    • provider requests parental consent and or supervision to participate
    • involves water activities.

2. Complete and submit SLR provider application form

School staff

  • access ISP SLR provider application form (DoE employees only) on the ISP Teamsite
  • liaise with SLR provider to collate supporting information, as outlined on the SLR provider application form
  • submit the completed ISP SLR provider application form (DoE employees only) to EQI, along with the required supporting documentation as outlined on the application form.

EQI staff

Director, EQI

3. Approve SLR provider

Director, EQI

EQI Staff

  • communicate ISP SLR provider application (DoE employees only) status to nominating school staff
  • provide school staff with additional feedback including controls for managing risk (for example, teacher supervision, EQI ISP approved adult supervision).
  • record the provider on the ISP SLR provider register (DoE employees only) with the new SLR provider details, including approval status, review date, nominating school and any conditions (for example, specific supervision requirements).

School staff

  • communicate EQI decision to SLR provider
  • ensure homestay providers and homestay students are made aware of any updates to the ISP SLR provider register. (DoE employees only)

4. Monitor SLR provider and SLR provider register

School staff

  • review ISP SLR provider application form (DoE employees only) and supporting documentation at least annually for currency and accuracy, and submit to EQI for assessment
  • conduct an accelerated review and notify EQI of an incident or potential safety or welfare concerns in relation to an approved SLR provider
  • notify homestay families of any changes or updates to the ISP SLR provider register. (DoE employees only)

EQI staff

  • direct schools to review original ISP SLR provider application form (DoE employees only) along with the required supporting documentation as outlined on the application form annually, or more frequently when high-risk activities are identified  
  • monitor accelerated review of SLR provider if notified of any incidents or potential safety or welfare concerns of approved SLR provider services
  • remove expired or non-compliant SLR providers from the ISP SLR provider register. (DoE employees only)

Homestay provider

  • notify school staff of an incident or potential safety or welfare concerns in relation to an approved SLR provider.

Definitions

Term

Definition

Agent

Education agent registered with EQI to recruit students for EQI programs.

DHA approved guardian

A parent, legal custodian or relative over the age of 21 approved by the Department of Home Affairs to be responsible for the welfare of overseas students entering ISP under the age of 18 years.

EQI approved adult

The supervision requirement for a registered teacher as per the Curriculum Activity Risk Assessment (CARA) may be substituted with ‘EQI approved adult’ when conducting non-routine activities with EQI homestay students.

An EQI approved adult is defined as:

  • a homestay provider;
  • student’s relative (“relative” means the student’s parent, grandparent, great grandparent, brother, sister, uncle, aunt, niece, nephew or first cousin); 
  • an adult who is known to the parent/legal guardian and is approved by the parent/legal guardian and is familiar with the student’s needs, maturity, ability and behaviour.

EQI staff

DoE employees working in DEi, trading as EQI.

Homestay provider

Homestay provider is a family, a couple or a single person who is approved by DEi or schools to host overseas students in their home.

Homestay student

Overseas student requiring accommodation services as part of a DEi Program, for example, International Student Program, Study tour, or short-term immersion programs and exchanges.

International Student Programs

A study pathway offered to Overseas students to fulfil their academic potential, develop new skills and achieve personal goals in a way that suits their individual needs. International Student Programs includes: Primary School, High School, International Baccalaureate, and High School Preparation.

Non-routine activity

Travel or an activity which includes overnight travel away from the homestay provider’s residence (with or without the homestay provider), activities where the sports, leisure and recreation provider requests parental consent or activities that require supervision other than the homestay provider.

Overseas student

Student in Australia on visa subclass 500 (schools sector) enrolled in an EQI course.

Parent

Natural parent or legal custodian.

School

For International Student Programs: Queensland state schools accredited by EQI to deliver international student programs.

School staff

Employees of schools with responsibilities to support international students. For example – international student coordinator, homestay coordinator, head of department, deputy principal, accredited officer (study tours).

Legislation

Delegations/Authorisations

  • Nil

Other resources

Superseded versions

Previous seven years shown. Minor version updates not included.

Nil

Review date

24 January 2023
Attribution-NonCommercial-NoDerivs CC BY-NC-ND
PageFeedback_BottomLeft
Was this page useful?
SocialMedia_BottomRight