All state schools
This procedure outlines the process for disclosing student personal information to school bus operators for the purpose of investigating breaches of the Code of conduct for school students travelling on buses (the Code).
All students who use buses to travel to and from school, or for other school-related activities such as school sports or excursions, are expected to behave in line with the Code.
The disclosure of student personal information enables school bus operators to handle student misconduct on school bus services in a consistent, effective and timely manner within the guidelines of the Code.
Section 426 of the Education (General Provisions) Act 2006 (Qld) (EGPA) provides that departmental employees who gain or have access to personal information about a student, must not make a record of, use or disclose the information unless one of the exceptions set out in s.426(4) of the EGPA applies.
Under s.426(4)(e)(ii) of the EGPA, the Director-General (or delegate of the Director-General) may disclose student personal information to a school bus operator if reasonably satisfied –
Delegates of the Director-General may only exercise the power where the disclosure concerns personal information about a student, prospective student or former student of a school within the delegate’s area of administrative responsibility.
Bus operators are responsible for:
The Director-General (or delegate) is responsible for:
If student personal information is needed for the purpose of investigating a breach of the Code, the bus operator submits a written request to the Director-General (or delegate) using the SBO-1 form.
The Director-General (or delegate) must ensure requests received from a school bus operator for student personal information are made using the SBO-1 form.
Disclose the information to the school bus operator in a timely manner if reasonably satisfied that disclosure of the information is necessary for the investigation of a breach of the Code and is in the public interest (guidance for assessing the ‘public interest’ is provided in the SBO-1 form).
Note: If during an investigation of a possible breach of the Code the principal is considering applying a disciplinary consequence to the involved state school student/s, they should:
Term
Definition
Personal information
Information or an opinion, whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
This definition is broad and could include, for example, the following:
The information does not have to clearly identify a student; it only needs to provide sufficient information to lead to the identification of a student.
Delegated officer of the Director-General
Only nominated DoE staff are delegates of the Director-General. The disclosure must be within the delegate’s area of administrative responsibility. i.e. the principal’s delegation to release student personal information to school bus operators in the public interest may be exercised only within the principal’s area of administrative responsibility (i.e. in relation to enrolled students, formerly enrolled students or prospective students of his/her school or in relation to his/her school premises).
Code of conduct for school students travelling on buses
The Code of conduct for school students travelling on buses (the Code) sets out the expected behaviour of students while travelling on buses, the consequences for breaching the Code, and provides a state-wide framework to manage student misconduct in a consistent and timely manner.
Supporting the Code of conduct is the Safe travel of school students – Guiding principles and stakeholder actions to keep other passengers and bus drivers safe and comfortable.
Student
In this procedure, ‘student’ refers to any person, regardless of age, who is enrolled at, has been enrolled at, or has applied to be enrolled at a state educational institution established under ss.13, 14 or 15 of the Education (General Provisions) Act 2006 (Qld)
Previous seven years shown. Minor version updates not included.
4.0 Disclosing student personal information to operators of school bus services
For further information, please contact: Executive Director, Student Protection State Schools - Operations Phone: (07) 3513 5947
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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