| Director-General’s Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2018 | 15180 | | | 25/03/2021 5:28:48 AM | 25/03/2021 5:28:48 AM | Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at https://ppr.qed.qld.gov.au to ensure you have the most current version of this document | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2708 | 75 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {CAA4BEF1-3373-4644-A72C-E8FEF8F72D55} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Managing student absences and enforcing enrolment and attendance at state schools procedure | 15651 | | | 8/04/2025 4:32:28 AM | 8/04/2025 4:32:28 AM | Page 1 of 10 Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at Procedure for managing student absences and enforcing parents’ obligations to | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 7314 | 99 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {8E6E1DE7-5996-443D-B989-74A0D8109323} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Form 2 – Failure to enrol (s178(4)) – Warning Notice | 15482 | | | 3/02/2021 5:39:00 AM | 3/02/2021 5:39:00 AM | Form 2: Failure to enrol (s.178(4)) - WARNING NOTICE – Students of compulsory school age V6
Date of publication 10/01/2020 {Insert full name of parent/s I refer to my notice dated | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 243 | 3 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {5DC0583F-08E0-47D2-8851-CBE57DA40A5B} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| QPS referral letter – failure to attend | 15603 | | | 3/02/2021 5:27:00 AM | 3/02/2021 5:27:00 AM | Letter to QPS referring failure to attend case Re: Prosecution under section 176(1) of the Education (General Provisions) Act 2006 (Qld On date, the Regional Director, name of | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 995 | 5 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {AB8FB66A-FC6D-448A-9C0C-DA0A7E5B984D} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – example of the process for a large school | 15706 | | | 3/02/2021 4:54:00 AM | 3/02/2021 4:54:00 AM | Refer to the Department of Education Policy and Procedure Register at | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 528 | 3 | Same day student absence notification | 504E1302 | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {A210B498-ECCC-461A-811A-CAE2007B4798} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Template letter to parents – Prep attendance | 15787 | | | 3/02/2021 4:45:00 AM | 3/02/2021 4:45:00 AM | {insert full name of enrolling parents I am writing about {insert child’s full name and DOB} attendance in Prep [Delete if a discussion has not occurred] As previously discussed on | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1819 | 20 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {CF39CED0-D47A-4D59-98D4-6C67B9BCD99D} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – checklist for principals | 15777 | | | 3/02/2021 4:54:00 AM | 3/02/2021 4:54:00 AM | Provide clear and regular messages to the school community about the importance of notifying the school when a child is going to be absent and how this should happen (e.g | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 886 | 15 | Building community awareness;Independent students and students in out-of-home-care (OOHC);Roll marking process;Notification process;Follow-up process;Staff | 5CAA364F;18D8F6B8;577D06E6;058E399A;0905DB53;04959E6E | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {44FAC93C-B827-418E-A6BA-CD695819DB9F} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Processes for enforcing the parental obligation that a young person in the compulsory participation phase participates full-time in an eligible option | 15538 | | | 8/04/2025 12:44:00 AM | 8/04/2025 12:44:00 AM | Managing student absences and enforcing enrolment and attendance at state schools School/region identifies or becomes aware of a young person in the compulsory participation phase | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 3384 | 48 | Managing student absences and enforcing enrolment and attendance at state schools
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| Same day student absence notification – flowchart | 15709 | | | 3/02/2021 4:52:00 AM | 3/02/2021 4:52:00 AM | In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session When all class rolls have been marked after the beginning of | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1157 | 14 | Roll marking
In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session
Develop list of students
When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification
Notify parent/carer
As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day)
Parent/carer response
Parents/carers may respond by phone, SMS, email or in person by visiting the school
Follow up
Record
Maintain OneSchool
In secondary schools - at the beginning of the school day and for each lesson
Only required if there is no response to the parent/carer notification that was sent on the day of the absence
Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool)
If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known)
If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon)
If using hard copy rolls, upload the absence data to OneSchool at least every three days
Visual and verbal confirmation method should be used
Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system)
Follow up should start as soon as practicable
after the day of the absence.
Follow up should continue until: (1) a
response from the parent/carer with an explanation for the absence;
or
(2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained
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| Processes for enforcing the parental obligation that a child of compulsory school age is enrolled in a school | 15747 | | | 8/04/2025 12:33:00 AM | 8/04/2025 12:33:00 AM | Managing student absences and enforcing enrolment and attendance at state schools Region identifies or is notified of a compulsory school age child who may not be enrolled | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2351 | 39 | Managing student absences and enforcing enrolment and attendance at state schools
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