| Managing student absences and enforcing enrolment and attendance at state schools procedure | 15651 | | | 25/07/2023 5:34:00 AM | 25/07/2023 5:34:00 AM | Page 1 of 10 Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at Procedure for managing student absences and enforcing parents’ obligations to | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 5760 | 159 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {8E6E1DE7-5996-443D-B989-74A0D8109323} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Director-General’s Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2018 | 15180 | | | 25/03/2021 5:28:48 AM | 25/03/2021 5:28:48 AM | Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at https://ppr.qed.qld.gov.au to ensure you have the most current version of this document | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1939 | 72 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {CAA4BEF1-3373-4644-A72C-E8FEF8F72D55} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| QPS referral letter – failure to participate | 15605 | | | 3/02/2021 4:56:00 AM | 3/02/2021 4:56:00 AM | Letter to QPS referring failure to participate case Re: Prosecution under section 239(1) of the Education (General Provisions) Act 2006 (Qld On date, the Regional Director, insert | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 94 | 4 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {F3480AAD-7105-4660-9FE0-BD49447BAA24} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Processes for enforcing the parental obligation that a child of compulsory school age attends on every school day, for the educational program in which the child is enrolled | 15746 | | | 20/07/2023 2:02:00 AM | 20/07/2023 2:02:00 AM | Managing student absences and enforcing enrolment and attendance at state schools Please note: Some aspects of this process (such as the generation of Form 4, Form 5, the GBN, and | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 10512 | 335 | Managing student absences and enforcing enrolment and attendance at state schools
;Processes for enforcing parental obligation that a child of compulsory school age attends on every school day, for the educational program in which the child is enrolled | 07E135C3;31944AFF | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {F27E80C6-DF12-4A37-8737-1435FB13F679} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Circumstances where the legal obligations of parents do not apply | 14976 | | | 3/02/2021 5:42:00 AM | 3/02/2021 5:42:00 AM | Managing student absences and enforcing enrolment and attendance at state schools Circumstances where legal obligations of parents for compulsory schooling and compulsory | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2790 | 107 | Managing student absences and enforcing enrolment and attendance at state schools
;Circumstances where legal obligations of parents for compulsory schooling and compulsory participation do not apply | 4D0E9F52;1BF4990D | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {91B36F26-2F2F-43D1-9482-DC4A06906CDD} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Template letter to parents – Prep attendance | 15787 | | | 3/02/2021 4:45:00 AM | 3/02/2021 4:45:00 AM | {insert full name of enrolling parents I am writing about {insert child’s full name and DOB} attendance in Prep [Delete if a discussion has not occurred] As previously discussed on | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1503 | 29 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {CF39CED0-D47A-4D59-98D4-6C67B9BCD99D} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Alteration to a student’s education program | 15033 | | | 3/02/2021 5:43:00 AM | 3/02/2021 5:43:00 AM | Managing student absences and enforcing enrolment and attendance at state schools In some instances (such as for students experiencing long-term illness, elite sportspeople, young | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1008 | 32 | Managing student absences and enforcing enrolment and attendance at state schools
;Alteration to a student’s educational program | 6E463B68;223F610E | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {56AB4BDF-6FD2-46F7-991E-A4025BC48D00} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Processes for enforcing the parental obligation that a young person in the compulsory participation phase participates full-time in an eligible option | 15538 | | | 20/07/2023 2:03:00 AM | 20/07/2023 2:03:00 AM | Managing student absences and enforcing enrolment and attendance at state schools School/region identifies or becomes aware of a young person in the compulsory participation phase | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2603 | 111 | Managing student absences and enforcing enrolment and attendance at state schools
;Processes for enforcing parental obligation that a young person in the compulsory participation phase participates full-time in an eligible option | 2F0DDF35;15842035 | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {4D9A9B3F-0572-4D9E-B607-30B0D947464B} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – sample communications for schools | 15710 | | | 3/02/2021 4:51:00 AM | 3/02/2021 4:51:00 AM | There are times when we may need to contact parents and carers Do we have your most up to date contact details If not, please contact the school on <insert relevant school contact | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 468 | 27 | Same day student absence notification – sample communications for schools
| 7689CA01 | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {285E96B4-6DF9-461B-9A32-B4C6985C9F8C} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – flowchart | 15709 | | | 3/02/2021 4:52:00 AM | 3/02/2021 4:52:00 AM | In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session When all class rolls have been marked after the beginning of | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 903 | 45 | Roll marking
In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session
Develop list of students
When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification
Notify parent/carer
As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day)
Parent/carer response
Parents/carers may respond by phone, SMS, email or in person by visiting the school
Follow up
Record
Maintain OneSchool
In secondary schools - at the beginning of the school day and for each lesson
Only required if there is no response to the parent/carer notification that was sent on the day of the absence
Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool)
If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known)
If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon)
If using hard copy rolls, upload the absence data to OneSchool at least every three days
Visual and verbal confirmation method should be used
Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system)
Follow up should start as soon as practicable
after the day of the absence.
Follow up should continue until: (1) a
response from the parent/carer with an explanation for the absence;
or
(2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained
| 7689CA02 | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {468AF06E-CBDD-47AB-AC3E-E57F035F631F} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |