| Managing student absences and enforcing enrolment and attendance at state schools procedure | 8755 | | | 9/04/2025 3:23:25 AM | 9/04/2025 3:23:25 AM | From time to time a student may be absent from their educational program Early identification of students whose attendance is not regular is crucial to minimising student absences | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {68541390-060C-409D-8F12-5AB420EDBC5E} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Roll marking in state schools procedure | 8820 | | | 29/08/2024 6:02:56 AM | 29/08/2024 6:02:56 AM | child as soon as practicable on the day of the student’s absence in accordance with the Managing student absences and enforcing enrolment and attendance at | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {07CFC60D-FD32-43EF-B493-C75EF89D046B} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Roll marking in state schools procedure | 15624 | | | 29/08/2024 5:22:08 AM | 29/08/2024 5:22:08 AM | child as soon as practicable on the day of the student’s absence in accordance with the Managing student absences and enforcing enrolment and attendance at | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 4406 | 60 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {F55289EF-64F3-4076-8614-A82128E756ED} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Child and student protection policy | 8925 | | | 2/06/2023 3:37:28 AM | 2/06/2023 3:37:28 AM | Child and student safety is a critical foundation for learning and wellbeing who work with children and students complete mandatory student protection training (DoE employees only | STS_ListItem_850 | | | | 3 | 0 | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {2BC5EE5A-363C-4105-B503-7B8053EAED39} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Replacement of school-based staff absences procedure | 8811 | | | 28/09/2023 6:36:36 AM | 28/09/2023 6:36:36 AM | Schools and students > School finance is absent depends on the reason for the absence, duration of the absence, type of position and source of funding | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {C70E26DC-0ACD-4287-AAC0-AF384D6258B6} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Same day student absence notification – flowchart | 15709 | | | 3/02/2021 4:52:00 AM | 3/02/2021 4:52:00 AM | of the school day, ensure all known student absence information https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1157 | 14 | Roll marking
In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session
Develop list of students
When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification
Notify parent/carer
As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day)
Parent/carer response
Parents/carers may respond by phone, SMS, email or in person by visiting the school
Follow up
Record
Maintain OneSchool
In secondary schools - at the beginning of the school day and for each lesson
Only required if there is no response to the parent/carer notification that was sent on the day of the absence
Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool)
If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known)
If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon)
If using hard copy rolls, upload the absence data to OneSchool at least every three days
Visual and verbal confirmation method should be used
Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system)
Follow up should start as soon as practicable
after the day of the absence.
Follow up should continue until: (1) a
response from the parent/carer with an explanation for the absence;
or
(2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained
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| International Student Programs - Subclass 500 (schools) visa policy | 15360 | | | 31/03/2025 5:52:12 AM | 31/03/2025 5:52:12 AM | that govern the protection of international students and delivery of courses to those students by providers registered on CRICOS DoE requirements of International Student Programs | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 674 | 41 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {E9A48DC6-E906-4F26-9A64-5DA1FE215650} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Student administration | 8949 | | | 26/02/2021 2:20:40 AM | 26/02/2021 2:20:40 AM | in this subcategory are about student attendance and participation at school, including information about enrolment, dress code, student absences, and consent management | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/categories/schools-and-students | {4D9CF29A-84B9-4E32-BFD3-CB8CEE6E9356} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Flowchart for recording student absences | 15338 | | | 11/01/2023 12:28:00 AM | 11/01/2023 12:28:00 AM | Student is absent for either entire or part day Override U – Unexplained and amend absence code as appropriate Reason for absence given by parent/carer/ independent student | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1788 | 6 | Roll marking in state schools | 537BB2BA | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {D67B7CE5-6C6E-40B4-98B1-3FFA5C7FE8C9} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – sample communications for schools | 15710 | | | 3/02/2021 4:51:00 AM | 3/02/2021 4:51:00 AM | as soon as practicable on the day if a student is not at school and we don’t know why https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 630 | 26 | Same day student absence notification – sample communications for schools
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