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Managing student absences and enforcing enrolment and attendance at state schools procedure87559/04/2025 3:23:25 AM9/04/2025 3:23:25 AMFrom time to time a student may be absent from their educational program Early identification of students whose attendance is not regular is crucial to minimising student absences STS_ListItem_8500https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{68541390-060C-409D-8F12-5AB420EDBC5E}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Roll marking in state schools procedure882029/08/2024 6:02:56 AM29/08/2024 6:02:56 AMchild as soon as practicable on the day of the student’s absence in accordance with the Managing student absences and enforcing enrolment and attendance at STS_ListItem_8500https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{07CFC60D-FD32-43EF-B493-C75EF89D046B}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Roll marking in state schools procedure1562429/08/2024 5:22:08 AM29/08/2024 5:22:08 AMchild as soon as practicable on the day of the student’s absence in accordance with the Managing student absences and enforcing enrolment and attendance at STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx4406600https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{F55289EF-64F3-4076-8614-A82128E756ED}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Child and student protection policy89252/06/2023 3:37:28 AM2/06/2023 3:37:28 AMChild and student safety is a critical foundation for learning and wellbeing who work with children and students complete mandatory student protection training (DoE employees only STS_ListItem_850300https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{2BC5EE5A-363C-4105-B503-7B8053EAED39}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Replacement of school-based staff absences procedure881128/09/2023 6:36:36 AM28/09/2023 6:36:36 AMSchools and students > School finance is absent depends on the reason for the absence, duration of the absence, type of position and source of funding STS_ListItem_8500https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{C70E26DC-0ACD-4287-AAC0-AF384D6258B6}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Same day student absence notification – flowchart157093/02/2021 4:52:00 AM3/02/2021 4:52:00 AMof the school day, ensure all known student absence information https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx115714Roll marking In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session Develop list of students When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification Notify parent/carer As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day) Parent/carer response Parents/carers may respond by phone, SMS, email or in person by visiting the school Follow up Record Maintain OneSchool In secondary schools - at the beginning of the school day and for each lesson Only required if there is no response to the parent/carer notification that was sent on the day of the absence Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool) If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known) If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon) If using hard copy rolls, upload the absence data to OneSchool at least every three days Visual and verbal confirmation method should be used Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system) Follow up should start as soon as practicable after the day of the absence. Follow up should continue until: (1) a response from the parent/carer with an explanation for the absence; or (2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained 7689CA020https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{468AF06E-CBDD-47AB-AC3E-E57F035F631F}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
International Student Programs - Subclass 500 (schools) visa policy1536031/03/2025 5:52:12 AM31/03/2025 5:52:12 AMthat govern the protection of international students and delivery of courses to those students by providers registered on CRICOS DoE requirements of International Student Programs STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx674410https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{E9A48DC6-E906-4F26-9A64-5DA1FE215650}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Student administration894926/02/2021 2:20:40 AM26/02/2021 2:20:40 AMin this subcategory are about student attendance and participation at school, including information about enrolment, dress code, student absences, and consent management STS_ListItem_8500https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/categories/schools-and-students{4D9CF29A-84B9-4E32-BFD3-CB8CEE6E9356}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Flowchart for recording student absences1533811/01/2023 12:28:00 AM11/01/2023 12:28:00 AMStudent is absent for either entire or part day Override U – Unexplained and amend absence code as appropriate Reason for absence given by parent/carer/ independent student STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx17886Roll marking in state schools537BB2BA0https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{D67B7CE5-6C6E-40B4-98B1-3FFA5C7FE8C9}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Same day student absence notification – sample communications for schools157103/02/2021 4:51:00 AM3/02/2021 4:51:00 AMas soon as practicable on the day if a student is not at school and we don’t know why https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx63026Same day student absence notification – sample communications for schools 7689CA010https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{285E96B4-6DF9-461B-9A32-B4C6985C9F8C}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852

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