| Managing student absences and enforcing enrolment and attendance at state schools procedure | 15651 | | | 25/07/2023 5:34:00 AM | 25/07/2023 5:34:00 AM | Page 1 of 10 Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at Procedure for managing student absences and enforcing parents’ obligations to | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 6885 | 195 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {8E6E1DE7-5996-443D-B989-74A0D8109323} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Roll marking in state schools procedure | 15624 | | | 29/08/2024 5:22:08 AM | 29/08/2024 5:22:08 AM | Page 1 of 9 Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at https://ppr.qed.qld.gov.au/pp/roll-marking-in-state-schools-procedure to | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 4186 | 142 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {F55289EF-64F3-4076-8614-A82128E756ED} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Director-General’s Guideline for authorised officers on how to determine whether parents have a reasonable excuse for the purposes of ss.176 and 239 of the Education (General Provisions) Act 2006 (Qld) – 01/2018 | 15180 | | | 25/03/2021 5:28:48 AM | 25/03/2021 5:28:48 AM | Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at https://ppr.qed.qld.gov.au to ensure you have the most current version of this document | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2527 | 81 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {CAA4BEF1-3373-4644-A72C-E8FEF8F72D55} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Guidelines for recording attendance of students who are enrolled but not attending school and cannot be located, and students who have been granted an exemption from schooling | 15491 | | | 5/10/2021 4:24:37 AM | 5/10/2021 4:24:37 AM | Refer to the Department of Education Policy and Procedure Register at https://ppr.qed.qld.gov.au/pp/roll-marking-in-state-schools-procedure to ensure you have the most current | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2382 | 75 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {38466EE1-285F-467C-9299-5D8514648C82} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Replacement of school-based staff absences procedure | 8811 | | | 28/09/2023 6:36:36 AM | 28/09/2023 6:36:36 AM | Version number
1.3 | Version effective 26 September 2023 All Queensland state schools, regionally-based staff and central office functions involved in the management of | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {C70E26DC-0ACD-4287-AAC0-AF384D6258B6} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Roll marking in state schools procedure | 8820 | | | 29/08/2024 6:02:56 AM | 29/08/2024 6:02:56 AM | Version number
6.3 | Version effective 29 August 2024 This procedure outlines the responsibilities and processes for recording student attendance and absence on state | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {07CFC60D-FD32-43EF-B493-C75EF89D046B} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Sample class roll | 15711 | | | 30/11/2020 5:25:53 AM | 30/11/2020 5:25:53 AM | State High School Roll Class - Roll Marking Teachers: Year: 2018 Roll Class: 7A Years: 07 Student Name Oct Oct Oct Oct Oct Oct Oct Oct Nov Nov Nov Nov Nov Nov Nov Nov Nov Nov Nov | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 482 | 7 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {3F8466A8-9EDA-4099-87AF-6DBABB31087A} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Table 2 – Absence reason codes for reasonable and unreasonable excuses | 15799 | | | 27/08/2024 5:07:00 AM | 27/08/2024 5:07:00 AM | Pursuant to s.176(1) of the Education (General Provisions) Act 2006 (Qld) (EGPA), each parent of a child who is of compulsory school age must ensure that the child is Truancy | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 11569 | 357 | Roll marking in state schools;Table 2 - Absence reason codes for reasonable and unreasonable excuses | 1A181D0A;2A1EBE6F | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {C8F825EE-BB6B-4263-8FF7-8F08C6BCC871} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Same day student absence notification – flowchart | 15709 | | | 3/02/2021 4:52:00 AM | 3/02/2021 4:52:00 AM | In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session When all class rolls have been marked after the beginning of | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1072 | 28 | Roll marking
In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session
Develop list of students
When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification
Notify parent/carer
As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day)
Parent/carer response
Parents/carers may respond by phone, SMS, email or in person by visiting the school
Follow up
Record
Maintain OneSchool
In secondary schools - at the beginning of the school day and for each lesson
Only required if there is no response to the parent/carer notification that was sent on the day of the absence
Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool)
If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known)
If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon)
If using hard copy rolls, upload the absence data to OneSchool at least every three days
Visual and verbal confirmation method should be used
Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system)
Follow up should start as soon as practicable
after the day of the absence.
Follow up should continue until: (1) a
response from the parent/carer with an explanation for the absence;
or
(2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained
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| QPS referral letter – failure to participate | 15605 | | | 3/02/2021 4:56:00 AM | 3/02/2021 4:56:00 AM | Letter to QPS referring failure to participate case Re: Prosecution under section 239(1) of the Education (General Provisions) Act 2006 (Qld On date, the Regional Director, insert | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 112 | 4 | | | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {F3480AAD-7105-4660-9FE0-BD49447BAA24} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |