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Managing student absences and enforcing enrolment and attendance at state schools procedure416625/07/2023 5:46:22 AM25/07/2023 5:46:22 AMto manage student enrolment and absences monitor student absences notify parents/carers of an unexplained absence of STS_ListItem_850223000https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{68541390-060C-409D-8F12-5AB420EDBC5E}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Roll marking in state schools procedure358925/07/2023 4:14:29 AM25/07/2023 4:14:29 AMensure parents are notified of an unexplained absence of is absent from a class, report the absence as soon as practicable in accordance with the STS_ListItem_850118900https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{07CFC60D-FD32-43EF-B493-C75EF89D046B}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Roll marking in state schools procedure1266825/07/2023 2:53:35 AM25/07/2023 2:53:35 AM notified of an unexplained absence of is absent from a class, report the absence as soon as practicable in accordance with the the most appropriate absence reason STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx11151580https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{F55289EF-64F3-4076-8614-A82128E756ED}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Attendance – subclass 500 (schools) visa procedure393823/12/2021 12:40:02 AM23/12/2021 12:40:02 AMthe responsibilities and processes for same-day Overseas student absence notifications identify, investigate and resolve unexplained absences by talking to the Overseas STS_ListItem_85027400https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{67F5432F-96E5-41B1-9B95-79507245A9C4}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Leave policy1229421/04/2023 2:52:08 AM21/04/2023 2:52:08 AMapproved leave, and without providing reasonable justification for the unexplained absence The person or point (e.g. message bank) to be contacted in the event of an absence STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx15232780https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{D5144B77-28AA-4E8A-92A5-5C3B241016B6}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Flowchart for recording student absences1303711/01/2023 12:28:00 AM11/01/2023 12:28:00 AMParents are notified of an unexplained absence Override U – Unexplained and amend absence code as appropriate Reason for absence given by parent/carer/ independent student STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx32772Roll marking in state schools537BB2BA0https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{D67B7CE5-6C6E-40B4-98B1-3FFA5C7FE8C9}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Same day student absence notification – checklist for principals125623/02/2021 4:54:00 AM3/02/2021 4:54:00 AMhow the daily list of students who have an unexplained absence will be created https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx26965Building community awareness;Independent students and students in out-of-home-care (OOHC);Roll marking process;Notification process;Follow-up process;Staff5CAA364F;18D8F6B8;577D06E6;058E399A;0905DB53;04959E6E0https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{44FAC93C-B827-418E-A6BA-CD695819DB9F}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Responsibilities relating to student work experience placements1275015/02/2021 3:34:30 AM15/02/2021 3:34:30 AMRefer to the Department of Education Policy and Procedure Register at school/work experience coordinator of any unexplained absences by the student • ensure the student is STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx371670https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{7F2F69D1-E5AF-4DBB-BA98-97C35BAF1278}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Same day student absence notification – flowchart127553/02/2021 4:52:00 AM3/02/2021 4:52:00 AMchecked, and that only students with an unexplained absence are listed for parent/carer notification will need to update OneSchool with the absence reason when this becomes known STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx24683Roll marking In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session Develop list of students When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification Notify parent/carer As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day) Parent/carer response Parents/carers may respond by phone, SMS, email or in person by visiting the school Follow up Record Maintain OneSchool In secondary schools - at the beginning of the school day and for each lesson Only required if there is no response to the parent/carer notification that was sent on the day of the absence Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool) If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known) If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon) If using hard copy rolls, upload the absence data to OneSchool at least every three days Visual and verbal confirmation method should be used Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system) Follow up should start as soon as practicable after the day of the absence. Follow up should continue until: (1) a response from the parent/carer with an explanation for the absence; or (2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained 7689CA020https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{468AF06E-CBDD-47AB-AC3E-E57F035F631F}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Legislative obligations schedule122983/12/2021 6:12:16 AM3/12/2021 6:12:16 AM Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at http://ppr.qed.qld.gov.au/pp/legislative-compliance-policy to ensure you have the most STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx2311090https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{D9FC19FA-D7A5-41BA-B0C2-E04037FC3D0E}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848

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