| Managing student absences and enforcing enrolment and attendance at state schools procedure | 8755 | | | 9/04/2025 3:23:25 AM | 9/04/2025 3:23:25 AM | to manage student enrolment and absences
monitor student absences
notify parents/carers of an unexplained absence of | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {68541390-060C-409D-8F12-5AB420EDBC5E} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Roll marking in state schools procedure | 8820 | | | 29/08/2024 6:02:56 AM | 29/08/2024 6:02:56 AM | ensure parents are notified of an unexplained absence of is absent from a class, report the absence as soon as practicable in accordance with the | STS_ListItem_850 | | | | | | | | | | | 0 | https://ppr.qed.qld.gov.au | html | False | | aspx | | https://ppr.qed.qld.gov.au/policiesandprocedures | {07CFC60D-FD32-43EF-B493-C75EF89D046B} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js | 846;16 | 846 |
| Roll marking in state schools procedure | 15624 | | | 29/08/2024 5:22:08 AM | 29/08/2024 5:22:08 AM | notified of an unexplained absence of is absent from a class, report the absence as soon as practicable in accordance with the the most appropriate absence reason | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 4613 | 167 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {F55289EF-64F3-4076-8614-A82128E756ED} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Flowchart for recording student absences | 15338 | | | 11/01/2023 12:28:00 AM | 11/01/2023 12:28:00 AM | Parents are notified of an unexplained absence Override U – Unexplained and amend absence code as appropriate Reason for absence given by parent/carer/ independent student | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1874 | 66 | Roll marking in state schools | 537BB2BA | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {D67B7CE5-6C6E-40B4-98B1-3FFA5C7FE8C9} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Leave policy | 15514 | | | 21/04/2023 2:52:08 AM | 21/04/2023 2:52:08 AM | approved leave, and without providing reasonable justification for the unexplained absence The person or point (e.g. message bank) to be contacted in the event of an absence | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 9541 | 359 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {D5144B77-28AA-4E8A-92A5-5C3B241016B6} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Responsibilities relating to student work experience placements | 15704 | | | 15/02/2021 3:34:30 AM | 15/02/2021 3:34:30 AM | Refer to the Department of Education Policy and Procedure Register at school/work experience coordinator of any unexplained absences by the student • ensure the student is | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1642 | 57 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {7F2F69D1-E5AF-4DBB-BA98-97C35BAF1278} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Same day student absence notification – flowchart | 15709 | | | 3/02/2021 4:52:00 AM | 3/02/2021 4:52:00 AM | checked, and that only students with an unexplained absence are listed for parent/carer notification will need to update OneSchool with the absence reason when this becomes known | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 1218 | 46 | Roll marking
In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session
Develop list of students
When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification
Notify parent/carer
As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day)
Parent/carer response
Parents/carers may respond by phone, SMS, email or in person by visiting the school
Follow up
Record
Maintain OneSchool
In secondary schools - at the beginning of the school day and for each lesson
Only required if there is no response to the parent/carer notification that was sent on the day of the absence
Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool)
If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known)
If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon)
If using hard copy rolls, upload the absence data to OneSchool at least every three days
Visual and verbal confirmation method should be used
Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system)
Follow up should start as soon as practicable
after the day of the absence.
Follow up should continue until: (1) a
response from the parent/carer with an explanation for the absence;
or
(2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained
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| Same day student absence notification – checklist for principals | 15777 | | | 3/02/2021 4:54:00 AM | 3/02/2021 4:54:00 AM | how the daily list of students who have an unexplained absence will be created https://ppr.qed.qld.gov.au/pp/managing-student-absences-and-enforcing-enrolment-and | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 921 | 35 | Building community awareness;Independent students and students in out-of-home-care (OOHC);Roll marking process;Notification process;Follow-up process;Staff | 5CAA364F;18D8F6B8;577D06E6;058E399A;0905DB53;04959E6E | | | | 0 | https://ppr.qed.qld.gov.au | docx | False | | docx | | https://ppr.qed.qld.gov.au | {44FAC93C-B827-418E-A6BA-CD695819DB9F} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js | 852;1 | 852 |
| Legislative obligations schedule | 15517 | | | 3/12/2021 6:12:16 AM | 3/12/2021 6:12:16 AM | Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at http://ppr.qed.qld.gov.au/pp/legislative-compliance-policy to ensure you have the most | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2421 | 148 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {D9FC19FA-D7A5-41BA-B0C2-E04037FC3D0E} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |
| Guidelines for recording attendance of students who are enrolled but not attending school and cannot be located, and students who have been granted an exemption from schooling | 15491 | | | 5/10/2021 4:24:37 AM | 5/10/2021 4:24:37 AM | to change the enrolment status (e.g. following the 15 th consecutive unexplained absence the criteria for ending enrolment as their absence from schooling is for a specific period | STS_ListItem_DocumentLibrary | | | https://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx | 2647 | 89 | | | | | | 0 | https://ppr.qed.qld.gov.au | pdf | False | | pdf | | https://ppr.qed.qld.gov.au | {38466EE1-285F-467C-9299-5D8514648C82} | | | ~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js | 848;15 | 848 |