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Roll marking in state schools procedure358925/07/2023 4:14:29 AM25/07/2023 4:14:29 AMchild as soon as practicable on the day of the student’s absence in accordance with the Managing student absences and enforcing enrolment and attendance at STS_ListItem_850118900https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{07CFC60D-FD32-43EF-B493-C75EF89D046B}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Roll marking in state schools procedure1266825/07/2023 2:53:35 AM25/07/2023 2:53:35 AMthe responsibilities and processes for recording student attendance and absence on state school rolls. Roll marking is part of student attendance are able to carry out their STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx16551060https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{F55289EF-64F3-4076-8614-A82128E756ED}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Managing student absences and enforcing enrolment and attendance at state schools procedure416625/07/2023 5:46:22 AM25/07/2023 5:46:22 AMFrom time to time a student may be absent from their educational program Early identification of students whose attendance is not regular is crucial to minimising student absences STS_ListItem_850223000https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{68541390-060C-409D-8F12-5AB420EDBC5E}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Same day student absence notification – flowchart127553/02/2021 4:52:00 AM3/02/2021 4:52:00 AMDevelop list of students When all class rolls have as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx42441Roll marking In primary and special schools - at the beginning of the school day and prior to the beginning of the afternoon session Develop list of students When all class rolls have been marked after the beginning of the school day, ensure all known student absence information has been entered and cross checked, and that only students with an unexplained absence are listed for parent/carer notification Notify parent/carer As soon as practicable on the day of the student’s absence (allowing time for parents/carers to respond prior to the end of the school day) Parent/carer response Parents/carers may respond by phone, SMS, email or in person by visiting the school Follow up Record Maintain OneSchool In secondary schools - at the beginning of the school day and for each lesson Only required if there is no response to the parent/carer notification that was sent on the day of the absence Keep a record of all notifications, follow up and parent/carer responses so they can be retrieved when necessary (in OneSchool) If using electronic roll marking in OneSchool, this will occur automatically (will need to update OneSchool with the absence reason when this becomes known) If using an external electronic roll-marking system, upload the absence data to OneSchool every day (usually in the afternoon) If using hard copy rolls, upload the absence data to OneSchool at least every three days Visual and verbal confirmation method should be used Ensure notifications have been sent successfully (e.g. check transmission reports if using an external electronic attendance management or text messaging system) Follow up should start as soon as practicable after the day of the absence. Follow up should continue until: (1) a response from the parent/carer with an explanation for the absence; or (2) the school has followed up on multiple occasions with no explanation provided by the parent/carer in which case the absence will remain recorded as unexplained 7689CA020https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{468AF06E-CBDD-47AB-AC3E-E57F035F631F}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Same day student absence notification – checklist for principals125623/02/2021 4:54:00 AM3/02/2021 4:54:00 AMthe school community about same day student absence notification and how the school will alert Provide clear ongoing messages to staff about the importance of effective roll marking STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx38617Building community awareness;Independent students and students in out-of-home-care (OOHC);Roll marking process;Notification process;Follow-up process;Staff5CAA364F;18D8F6B8;577D06E6;058E399A;0905DB53;04959E6E0https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{44FAC93C-B827-418E-A6BA-CD695819DB9F}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Flowchart for recording student absences1303711/01/2023 12:28:00 AM11/01/2023 12:28:00 AMReason is known and is deemed Reason for absence given by parent/carer/ independent student and Procedure Register at https://ppr.qed.qld.gov.au/pp/roll-marking-in-state-schools STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx55635Roll marking in state schools537BB2BA0https://ppr.qed.qld.gov.audocxFalsedocxhttps://ppr.qed.qld.gov.au{D67B7CE5-6C6E-40B4-98B1-3FFA5C7FE8C9}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Word.js852;1852
Sample class roll1275730/11/2020 5:25:53 AM30/11/2020 5:25:53 AMState High School Roll Class - Roll Marking Teachers: Year: 2018 Roll Class: 7A Years: 07 Student Name Oct Oct Oct Oct Oct Oct Oct Oct STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx187150https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{3F8466A8-9EDA-4099-87AF-6DBABB31087A}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Guidelines for recording attendance of students who are enrolled but not attending school and cannot be located, and students who have been granted an exemption from schooling122675/10/2021 4:24:37 AM5/10/2021 4:24:37 AMThese students do not meet the criteria for their enrolment to be ended processes outlined in the Managing student absences and enforcing enrolment and attendance at state STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx980910https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{38466EE1-285F-467C-9299-5D8514648C82}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848
Attendance – subclass 500 (schools) visa procedure393823/12/2021 12:40:02 AM23/12/2021 12:40:02 AMoutlines the process for recording Overseas student attendance and absence on state school rolls Managing student absences and enforcing enrolment and attendance at STS_ListItem_85027400https://ppr.qed.qld.gov.auhtmlFalseaspxhttps://ppr.qed.qld.gov.au/policiesandprocedures{67F5432F-96E5-41B1-9B95-79507245A9C4}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_Default.js846;16846
Child and student protection policy121272/06/2023 12:02:11 AM2/06/2023 12:02:11 AMRegister at https://ppr.qed.qld.gov.au/pp/child-and-student-protection-policy to ensure their obligations to prevent and respond to harm and risk of harm to children and students STS_ListItem_DocumentLibraryhttps://ppr.qed.qld.gov.au/attachment/Forms/AllItems.aspx12981400https://ppr.qed.qld.gov.aupdfFalsepdfhttps://ppr.qed.qld.gov.au{11A2D145-FD14-4559-852F-6C1A1CAECC85}~sitecollection/_catalogs/masterpage/Z1/Skins/CUESearch/DisplayTemplates/Item_PDF.js848;15848

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