All state school Registered Training Organisations (RTOs).
To detail the Unique Student Identifier (USI) responsibilities for school RTOs to achieve compliance with the Standards for Registered Training Organisations (RTOs) 2015 (Cwlth), and to support school RTOs with the creation and verification of student USIs.
The Australian Government requires all students undertaking nationally recognised training leading to a Vocational Education and Training (VET) qualification to have a USI. The USI allows students to access their enrolment and achievement record online through the USI Transcript Service for all VET learning completed from 1 January 2015. The USI stays with a student for life and allows a student to see their training results from all providers.
School RTOs must have a verified USI for each student:
These are the conditions of registration for training organisations under the Student Identifiers Act 2014 (Cwlth).
Image 1: Unique student identifier process
The USI can be created by the student or created by the school RTO’s nominated officer on behalf of the student, with the student’s permission. In limited circumstances, students may apply for an exemption from applying for a USI.
Where a student USI is not supplied to the QCAA by the deadline outlined in the QCAA’s Senior education profile calendar, a student’s training activity will not be recorded in the student’s USI Transcript.
To correct omissions or errors, school RTOs are required to manually enter the training activity for such students using the NCVER USI Transcript Update Tool which is managed by the National Centre for Vocational Education Research (NCVER).
For help with the USI Transcript Update Tool, see the NCVER AVETMISS Fact Sheet USI: Transcript Update Service.
Term
Definition
AVETMISS
The Australian Vocational Education and Training Management Information Statistical Standard is a national data standard which ensures the consistency and accuracy of vocational education and training (VET) information and covers the national VET data collections.
myGovID
A digital identity code required to access selected online government services, including the USI Registry System.
Nationally recognised training
Any program of training leading to vocational qualifications and credentials that are recognised across Australia. It includes studying at a public (e.g. state school or TAFE) or private training organisation, completing an apprenticeship, certificate or diploma course.
Nationally recognised training courses are listed on training.gov.au.
NCVER
The National Centre for Vocational Education Research is the national professional body responsible for collecting, managing, analysing and communicating research and statistics on the Australian vocational education and training (VET) sector.
School Registered Training Organisation (RTO)
A school providing VET to students, resulting in qualifications and/or statements of attainment that are recognised and accepted by industry and other educational institutions throughout Australia.
Student Management
Student Management is an online application accessed via the QCAA Portal that enables schools to manage student data and results.
For further information, schools should contact the QCAA helpdesk on telephone 07 3864 0425 or email certification@qcaa.qld.edu.au.
Unique Student Identifier (USI)
A reference number made up of numbers and letters, unique to each student that stays with the student for life and must be recorded with any nationally recognised VET course they undertake.
USI transcript
An online training record containing all nationally recognised training completed since 2015 that students with a USI can access at any time.
Previous seven years shown. Minor version updates not included.
1.0 Unique student identifier
For further information, please contact: State Schools DivisionDepartment of Education Email: VETinSchools@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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