All state schools
This policy outlines the department’s approach to providing community access to state school facilities when they are not required by the school, through hire agreements.
State school facilities are valuable community assets and when not required by schools, should be available for use by communities for activities that do not interfere with the school’s teaching and learning programs and that provide benefits to the community.
Significant benefits can be achieved when schools and communities work together to maximise the use of school facilities including:
The department’s community use principles reflect schools’ connection to the local community.
Principle
What this means for the department
Schools are a community resource
Appropriate use
Transparency and equity
Financial Accountability
Governance
The following types of arrangements are excluded and managed under other agreements:
Community use arrangements managed in line with this policy are those that involve the use of existing state school facilities and do not interfere with the school’s teaching and learning programs, and are consistent with the school’s purpose and objectives.
Care should be taken to avoid community use agreements for inappropriate purposes or with inappropriate users as determined by the principal. These may include activities that:
Principals are responsible for determining the suitability of the community user. This includes informing the community user of the requirement to comply with child protection and risk assessment requirements:
Term
Definition
Community user
A community user may be a P&C Association, community group, organisation or individual.
Hire agreement
Agreements assessed, negotiated and signed by school principals with third party users.
The document used to apply for a community use of school facilities which also contains the terms and conditions for use.
There are three types of hire agreement forms:
State School facilities
State School facilities include ovals, grounds, halls, public cyclone shelters, swimming pools, classrooms and school equipment
Previous seven years shown. Minor version updates not included.
Nil
For information or assistance with community use of school facilities, please contact: Regional Infrastructure Managers (DoE employees only) For procurement advice, DoE employees please contact:Procurement – Infrastructure OperationsEmail: procurement.facilities@qed.qld.gov.au For legal advice, DoE employees please contact:Legal Services Email: advicerequest.legal@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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