Department-wide
This policy provides the Department of Education’s approach to managing the defined lifecycle (plan, purchase, implement, utilise and enhance/retire) of the department’s enterprise and local information and communication technology (ICT) assets, (including software) and is supported by the ICT asset management procedure.
All departmental ICT assets are to be risk managed and subject to proactive investment planning to ensure optimal performance requirements to support the school, regional or central offices’ delivery of front-line and corporate services.
Term
Definition
Enterprise ICT assets
Key ICT assets that are centrally owned, managed and funded by Information and Technologies Branch and are used to deliver services to the school, regional or central offices for example, the department’s data centre infrastructure.
ICT
Information and communication technology
ICT asset
ICT hardware, software, systems and services including voice, video and unified communication such as telephony and collaboration systems that are used in the department to process, store or transmit information such as computers, telephone systems, closed circuit television (CCTV) and video surveillance systems, servers, switches, wireless network equipment, cabinets, scanners, multifunctional printers, mobile phones, laptops, iPads, Surface Pros, digital cameras, electronic whiteboards, projectors etc.
ICT asset lifecycle
The ICT asset lifecycle consists of a sequence of stages the asset goes through during the span of its ownership i.e. plan, purchase, implement, utilise and enhance/retire.
ICT asset owner
Owner of ICT assets in schools, regional and central offices who have the authority and are accountable for managing the lifecycle of their ICT asset (i.e. plan, purchase, implement, utilise and enhance/retire).
Ownership is often delegated to the operational Assistant Director-General, Executive Director, Regional Director or Principal.
Local ICT assets
Local ICT assets are either funded and owned by the school, regional or central offices or considered to be owned by the school, regional or central offices once they have been delivered or transferred following the completion of an ICT project or program.
Regional Technology Manager
A Regional Technology Manager is a strategic member of Information and Technologies Branch’s State Wide ICT Service Delivery business unit that provides ICT related services to regional and school leadership teams.
A Regional Technology Manager provides advice and/or assistance to local ICT asset owners in schools and regional offices in the management of all lifecycle stages of their local ICT asset/s (i.e. plan, purchase, implement, utilise and enhance/retire).
Previous seven years shown. Minor version updates not included.
1.0 ICT asset management policy
For further information, please contact: State Wide ICT Service DeliveryInformation and Technologies BranchEmail: ITB.StateWideICTServiceDelivery@qed.qld.gov.au Asset AccountingFinance BranchEmail: AssetAccounting.FINANCE@qed.qld.gov.au IT Service CentreInformation and Technologies BranchContact: via Services Catalogue Online (SCO) or telephone (1800 680 445)
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
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