All Queensland state schools, regionally-based staff and central office functions involved in the management of school staffing resources.
This procedure outlines how the Department of Education (DoE) manages all aspects of resourcing the replacement of school-based staff when absent, including the annual conversion of unused notionally-allocated staffing resources to cash.
Schools are allocated staffing resources each year through notionally-allocated full-time equivalent (FTE) positions and financial appropriations, including resources to help replace school-based staff who are absent on leave.
How schools manage their resources when a staff member is absent depends on the reason for the absence, duration of the absence, type of position and source of funding for the position.
All school decisions about the management of staffing absences must be consistent with legislation, industrial agreements and approved policies and procedures. Replacement of absent school based staff at no local cost provides the schedule of approved staff replacement arrangements that might occur at no local additional cost to the school.
Schools are provided with a cash appropriation to help fund the cost of casual teacher days to replace centrally-funded classroom teachers absent on short-term sick, special and emergent leave when existing staffing resources are unavailable to provide appropriate student supervision. Schools are not required to fund the replacement of all categories of notionally-allocated staff on long-term leave, as this is provided centrally.
The amount of annual Teacher Relief Scheme – Sick, Special, Emergent (TRS–SSE) funding provided to a school depends on the type of school and the number of classroom teacher FTE positions centrally allocated to the school through the approved staffing models.
Schools may be provided with additional cash appropriations or notionally-allocated staffing resources to help meet specific project and activity demands that require teachers to be absent from the classroom or other staff to complete tasks different from their usual workload.
TRACER is the only approved system for recording short-term replacement of teaching staff.
The School Budget Solution (SBS) is the only approved system for:
Term
Definition
Agreed profile submission date
Occurs annually in Term 2 and is the responsibility of Central Office HR to determine and publish to schools and regional HR teams
Agreed profile confirmation date
Agreed reconciliation submission date
Occurs annually in Term 4 and is the responsibility of Central Office HR to determine and publish to schools and regional HR teams
Agreed reconciliation confirmation date
Agreed distribution date
Occurs annually in Term 1 and is the responsibility of Central Office HR to determine and publish to schools and regional HR teams
Centrally-funded classroom teachers
Centrally-funded classroom teachers are resources notionally allocated to the school through the annual staffing allocation models and costs are budgeted for within the school-based salaries cost centre or is a notionally-allocated resource that has been re-allocated to a school by either regional or central office or another school. A Teacher Relief Scheme (TRS-SSE) provision is budgeted each year and paid to the school to help meet short-term classroom teacher absence costs.
Notionally allocated staffing resources
These are resources provided to all Queensland State Schools. These resources are not provided in the form of cash but rather as a notional budget expressed in the currency of full time equivalent positions (FTEs). The schools are advised of their notionally allocated staffing resources through the School Budget Solution.
School-funded staffing resources
School-funded staffing resources are established by the school and all costs associated with the employment of staff members in those positions must be met by the school. The school payments for these positions include calculated on-costs that are designed to meet leave, superannuation and other indirect employee costs. School payments for school-funded positions cease when the staff member is absent, enabling the school to use those funds to employ a replacement. Payments are managed through a funding recoveries process whereby monies owing for staff payments are transferred from the school bank account to central holdings.
Regional leadership teams
Regional leadership teams are established by Regional Directors to help make decisions about how schools in the region are supported and supervision is provided.
Regional HR teams
Regional HR teams are established by the Regional HR Business Partners to provide HR advice and guidance to school and regional teams.
School leadership teams
School leadership teams are established by the principal to assist in the management of all resources available to the school.
Regional additional allocations
A regionally based pool of additional notional staffing resources which can be provided to schools experiencing financial distress. These allocations are for one calendar year only.
TRACER
TRACER is a service provided by DoE that helps schools effectively manage their teaching workforce by sourcing and booking replacement teachers.
TRS–SSE
Teacher Relief Scheme – Sick Special Emergent (TRS–SSE) is the appropriation budgeted for and paid directly to schools for them to fund the replacement of centrally funded classroom teachers when other internal arrangements are unavailable.
Previous seven years shown. Minor version updates not included.
1.0 Replacement of school-based staff absences
Director, Organisational Design, Human ResourcesEmail: sbs.staffing@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
How would you rate this page?
Thank you! We appreciate your feedback.
Share with Facebook
Share with Twitter
Share with LinkedIn
Share with Google+
Share with Pinterest