Temporary visa holders with Kindergarten to Year 12 (K-12) aged dependants who wish to enrol or have enrolled their dependants in a Queensland state school or in a State Delivered Kindergarten, Department of Education International (DEi) staff, Queensland state schools staff and principals.
This procedure outlines the steps followed:
The Department of Education International (DEi) ensures the dependants of temporary visa holders satisfy Department of Education (DoE) requirements for enrolling in Queensland state schools . These requirements are outlined in the TRA policy, TRA Application for authority to enrol form and the TRA terms and conditions of application.
DEi, on behalf of DoE assesses the TRA Application for authority to enrol form and issues successful applicants an Authority to Enrol (ATE) to confirm financial capacity and eligibility to apply to enrol at a state school.
After receiving the ATE, temporary visa holders must apply to enrol their child at a state school in accordance with the DoE Enrolment in state primary, secondary and special schools procedure. Enrolments are monitored and actions are taken by DEi to ensure dependants of temporary visa holders remain compliant with the TRA policy and TRA terms and conditions of enrolment.
Changes to a dependant child’s enrolment (e.g. a change of visa subclass or school) may require the submission of a new TRA Application for authority to enrol form as per the TRA terms and conditions of application.
DEi takes financial hardship and significant financial hardship into consideration as specified in the Payment plan fact sheet and Guideline for assessing temporary resident admission fee waiver applications and in accordance with the TRA policy, Fee waiver procedure and DoE Debt management procedure.
Temporary visa holders can make a complaint if they are dissatisfied with the service or action of a school, the department or its staff. DEi manages customer complaints in accordance with the DoE Customer complaints management framework (CCMF).
Term
Definition
Authority to enrol (ATE)
A letter to confirm the eligibility to apply to enrol at a state school and is evidence of financial capacity.
Delegate
A school staff member nominated by the principal and is authorised to make some decisions or complete actions related to the dependant child on the principal’s behalf.
Department of Education International (DEi)
The international branch of the Department of Education and employees of DEi.
The Department of Education’s trading name is Education Queensland International (EQI).
Department of Home Affairs (DHA)
Australian government department responsible for immigration.
Dependant child or dependant
A child who is age appropriate to enrol in Kindergarten to Year 12 and named as a dependant on their respective parent’s visa.
Note: DHA may require a dependant who turns 18 during the course of their enrolment to apply for their own student visa.
Enrolment verification
An activity that ensures accurate data quality and up to date record keeping. EQI provides a list of all temporary resident students enrolled with EQI to relevant school staff with a request to verify the student details at the start of every term.
Fee exemption
Dependants of student visa holders may be exempt from the requirement to pay tuition fees for their education (Prep – Year 12) in Queensland state schools. Any exemption only applies for the duration of the primary student visa holder's (parent's) course of study with a Queensland education provider.
Financial hardship
Where a temporary visa holder can provide documented evidences and be assessed to meet the criteria of financial hardship as outlined in the Payment plan fact sheet.
State Delivered Kindergarten
Kindergarten programs delivered by approved state schools located at least 40 kilometres by road from the nearest approved kindergarten in a discrete Aboriginal and Torres Strait Islander community, or other selected communities where there are barriers to accessing kindergarten
OneSchool
A comprehensive program to help Queensland State Schools manage key teaching and school administrative activities. Its features cover a wide range of school operations (DoE employees only).
Parent
Refers to definition in s10 Education (General Provisions) Act 2006 (Qld). For a person who is not the father or mother of the child, parental responsibility will be assessed using the Guidelines for assessing parental linkage between a child and an Australian citizen or permanent resident.
School
A Queensland state school that enrols a school-age child who is either a holder of a tourist visa or a dependant of their parent’s primary visa.
School acceptance form
A template issued by DEi staff with the authority to enrol; to be completed by the Principal or delegate and returned to DEi staff as notification of enrolment at that school.
School staff
Employees of Queensland state schools with responsibilities to support temporary visa holders and their dependent children. For example – Principals and delegates.
Significant financial hardship
Circumstances where a temporary visa holder can provide documented evidence and be assessed to meet the criteria of significant financial hardship as outlined in the Guideline for assessing temporary resident admission fee waiver applications.
Temporarily remove
The voluntary removal of a dependant child enrolled at a school for less than two terms (e.g. holidays or return overseas during the school term) requiring the temporary visa holder to notify the school and DEi (in writing) as per the TRA terms and conditions of application.
Temporary resident
Temporary visa holders and their dependants including; international students, Bridging visa holders and visitor or tourist visa holders who are required to apply to DEi to enrol their child in a Queensland state school or a State Delivered Kindergarten.
Temporary residents admissions
A process administered on behalf of the Department of Education by DEi which supports the application, enrolment and monitoring of temporary visa holders in Queensland state schools, predominantly bridging visas, dependants of student visa holders and visitor visas.
Temporary visa
A visa which allows the holder to remain/reside temporarily in Australia until the expiry of the visa.
Temporary visa holder
A parent and/or legal custodian and primary temporary visa holder of a prospective dependant school aged student applying for enrolment in a Queensland state school.
TRA
Temporary Residents Admissions, which is part of DEi.
Tuition fees
Fees received that are directly related to the provision of the course, in accordance to s51 of the Education (General Provisions) Act 2006 (Qld).
Visitor visa (also referred to as tourist visa)
A temporary visa that allows the person visit Australia for business or personal purposes for up to 3, 6 or 12 months usually with a maximum 3-month study condition
Withdrawal
The voluntary withdrawal of a dependant child enrolled at a school requiring the temporary visa holder to notify DEi and the school in writing as per the TRA terms and conditions of application.
Previous seven years shown. Minor version updates not included.
Nil
Client Services, ISP Department of Education International Within Australia 1800 316 540 Outside Australia +61 7 3513 5301 Facsimile +61 7 3513 5783 Email EQInternational@qed.qld.gov.au
Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register to ensure you have the most current version of this document.
How would you rate this page?
Thank you! We appreciate your feedback.
Share with Facebook
Share with Twitter
Share with LinkedIn
Share with Google+
Share with Pinterest